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Admin Assistant

Job Description

We are transitioning to a centralized administration model designed to provide consistent, compliant, and efficient services across multiple regional offices. Rather than being tied to a single physical location, this position will serve as a dedicated, cross-office specialist who handles key compliance workflows, eliminates duplication, and optimizes practice support.

In this role, you will primarily take ownership of ASIC annual compliance, basic corporate changes, new entity setups, and ATO lodgements. This position is ideal for an experienced practice administrator—preferably with Australian accounting firm exposure—who thrives on high attention to detail, strong multi-stakeholder communication, and managing competing deadlines.

Job Title

  • Admin Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Qualifications & Experience:
    • AU Accounting Practice Experience: Prior administrative or corporate secretarial experience within an Australian accounting practice or professional services firm (strongly preferred).
    • Software Proficiency: Hands-on experience with the ASIC Corporate Portal and/or Now Infinity. Comfortable navigating modern accounting CRM tools, tax software, and the Microsoft Office Suite.
    • Compliance Knowledge: Practical understanding of basic ASIC guidelines, legal entity structures, and ATO workflows.
  • Skills & Personal Attributes:
    • High Attention to Detail: Precise, process-driven approach to data entry, document creation, and regulatory submissions.
    • Multi-Office Management: Proven ability to handle competing deadlines, prioritize tasks effectively, and manage expectations across diverse stakeholders and offices.
    • Strong Communication: Excellent written and spoken English communication skills for professional interactions with internal teams and external bodies.
    • Proactive & Solution-Oriented: Ability to work autonomously with minimal supervision while maintaining a collaborative, team-first attitude.
Job Responsibilities
  • Corporate Compliance & ASIC Management:
    • ASIC Compliance & Lodgements: Manage ASIC Annual Statements, process basic corporate status changes, and submit required regulatory documentation using the ASIC Corporate Portal and/or Now Infinity.
    • Entity Setups: Coordinate and execute new entity registrations (Companies, Trusts, Partnerships, super funds), preparing accurate founding documentation in line with regulatory requirements.
    • ATO Lodgements: Assist with routine tax office lodgements, correspondence, and tax agent portal maintenance.
  • Multi-Office Practice & Client Administration:
    • Centralized Support: Act as the direct administrative contact for multiple offices, servicing tasks based on workload priorities to ensure smooth operations across the entire firm.
    • Data & CRM Hygiene: Update and maintain accurate client records across accounting software, CRM platforms, and databases.
    • Document Management: Collect, verify, and organize client documentation, maintaining a structured, secure, and compliant digital filing system.
    • General Practice Support: Prepare business correspondence, assist with calendar coordination, and continuously identify opportunities for administrative process improvements.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY.

Good luck and God Bless!