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Executive Assistant

Job Description

We’re looking for an experienced Executive Assistant to support our Managing Director directly — not an entry-level VA role.

Responsibilities expand over your first 90 days as trust and track record are established; we have a strong history of growing team members into broader roles based on demonstrated reliability, and this role is structured the same way.

Job Title

  • Executive Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • 2–4 years’ experience in an EA, PA, or senior admin/VA role.
  • Excellent written and verbal English, strong research skills, and high attention to detail.
  • Comfortable working to Australian business hours — a firm requirement, not a preference.
  • Trustworthy with confidential and financial information.
  • Confident using structured frameworks to solve problems and communicate clearly, rather than escalating without first thinking it through.
  • Comfortable with Google Workspace, CRM systems (HubSpot a plus), and project/task tools (Asana a plus).
  • Prior exposure to a sales, marketing, or customer-service environment is a plus, though not required.
  • A track record that shows steady tenure — we’re looking for someone who wants to grow with a company, not a stepping stone.
  • A friendly, professional manner and a genuine desire to help — this is a small, close-knit team.
Job Responsibilities
  • Manage the MD’s calendar, travel, and personal appointments, keeping business and personal commitments organised together.
  • Triage and manage the MD’s inbox, handling routine correspondence directly and flagging what needs his attention
  • Keep the CRM and sales materials accurate and up to date following the MD’s customer interactions.
  • Help maintain digital touchpoints with customers and distributor contacts alongside our sales team — tracking engagement, following up on inbound leads, and keeping CRM records current with relationship history.
  • Quality-check purchasing administration work, once trust and accuracy are established.
  • Act as a coordination point with our external financial and property advisors.
  • Research ad-hoc questions and turn them into short, actionable recommendations.
  • Maintain and improve our filing and information systems so things stay easy for the team to find.
  • Take on general ad-hoc admin as it comes up, and look for better ways to do recurring work. Full detail on each of these areas, including what’s confidential, what requires sign-off, and how responsibilities expand over your first 90 days, is covered during onboarding.

To Apply, please create your profile at air.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at TANJAY CITY.

Good luck and God Bless!