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Executive Assistant

Job Description

In this pivotal role, you will act as a strategic partner to executive leadership—taking ownership of day-to-day operations, streamlining communications, and managing high-priority commitments. By keeping the Managing Director organized, focused, and ahead of schedule, you will play a crucial role in enabling our firm’s continued growth and strategic expansion.

Job Title

  • Executive Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Proven Experience: Prior experience as an Executive Assistant, Personal Assistant, or senior administrative professional is required. Experience within financial services or professional services is strongly advantageous.
  • Proactive & Results-Driven: High level of initiative—you anticipate needs before they arise and take ownership rather than waiting for direction.
  • Exceptional Communication: Clear, confident, and professional verbal and written communication skills suitable for executive and client-facing interactions.
  • Strong Organization: Masterful time management skills with a proven ability to juggle multiple competing priorities in a fast-paced environment.
  • Tech-Savvy: Comfortable navigating digital productivity tools, executive management software, and quickly adapting to new systems.
  • Discretion & Judgment: Sound decision-making capabilities combined with absolute discretion regarding confidential business matters.
Job Responsibilities
  • Calendar & Schedule Management: Proactively maintain the Managing Director’s calendar, resolve scheduling conflicts, and coordinate external/internal appointments.
  • Inbox & Priority Control: Monitor, prioritize, and manage incoming communications and emails to ensure timely follow-ups and action on urgent matters.
  • Meeting & Briefing Preparation: Prepare comprehensive meeting agendas, background documents, reports, and presentations before key engagements.
  • Action Tracking & Accountability: Capture key meeting outcomes, maintain executive task lists, and drive follow-through on key actions, commitments, and deadlines.
  • Stakeholder & Team Coordination: Serve as a dependable point of contact for clients, business partners, and team members, facilitating seamless information flow.
  • Special Projects & Initiatives: Assist in planning, organizing, and executing key business projects, travel logistics, and company events as required.
  • Confidentiality: Exercise high-level discretion and sound judgment when handling sensitive company and client information.

To Apply, please create your profile at air.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY. 

Good luck and God Bless!