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Virtual Executive Assistant

Job Description

The Virtual Assistant (VA) will play a crucial role in directly supporting the business owner in the daily operations and administrative tasks of the business. This position requires a highly organised and proactive individual who can manage multiple tasks efficiently and effectively.

Job Title

  • Virtual Executive Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • 2–5 years of experience in an Executive Assistant or similar administrative role.
  • Exceptional verbal and written communication skills.
  • Highly organized with strong attention to detail.
  • Proficient in Microsoft Office Suite, especially Excel and PowerPoint.
  • Comfortable using email tools, online research platforms, and collaborative tools (e.g., MURAL).
  • Ability to manage time efficiently and work independently.
  • Adaptable to changing priorities and committed to continuous improvement.
  • Professionalism and discretion in handling confidential information.
  • A proactive mindset with a willingness to learn and grow.
Job Responsibilities
  • Administrative Support: Manage email communications, prioritize correspondence, and schedule appointments.
  • Calendar Management: Coordinate and reconfirm meetings, ensure all events are accurately reflected in the business owner’s calendar.
  • Inbox & Voicemail Management: Monitor and manage inbox and voicemail for timely and effective communication handling.
  • Travel Coordination: Book flights, accommodation, and prepare detailed travel itineraries.
  • Data Management: Maintain digital files, documents, and project information in an organized and accessible manner.
  • Online Research: Conduct research and prepare summaries to support decision-making and project planning.
  • Project Support: Assist with the preparation of presentations, MS Excel workbooks, and MURAL boards.
  • LinkedIn Content Creation: Support the development of engaging LinkedIn content (training provided).
  • Customer Feedback: Design, distribute, and analyze feedback forms to capture insights and summarize findings.
  • Basic Bookkeeping: Create, track, and receipt invoices with accuracy.
  • Personal Assistance: Help manage personal tasks such as family event tracking, gift planning, and social coordination.
  • Continuous Improvement: Actively seek learning opportunities to improve performance and value delivery.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at TANJAY CITY, DUMAGUETE CITY, BACOLOD CITY OR CEBU CITY. 

Good luck and God Bless!