Job Description
As a Virtual Administration Assistant, you will be instrumental in ensuring the smooth and efficient functioning of the organisation. Your responsibilities will include managing daily tasks, safeguarding accurate records, and offering vital support to the estimating manager, the construction team leader, and key team members.
This role involves managing the entire quote process from initiation to completion, contributing to financial and inventory management, and actively optimising workflows. By delivering exceptional customer service and proactive support, the assistant directly boosts team productivity and organisational success.
To excel in this role, you will need exceptional organisational skills, the capacity to juggle multiple priorities effectively, and outstanding communication skills.
Job Title
-
Virtual Admin Assistant
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Strong organisational and time management skills; ability to prioritise and meet deadlines.
- Attention to detail and accuracy.
- Proficient computer skills.
- Excellent multitasking abilities.
- Outstanding written and verbal communication skills.
- Flexibility and adaptability to changing work demands.
- Graduate of a business-related course or Information Technology (preferred).
Job Responsibilities
- Quote to order management and reports management.
- Inventory management
- Preparing invoices for clients
- Email management, including drafting and sending responses. Direct enquiries to the correct individuals and provide information when able.
- Organise and maintain electronic filing systems, ensuring documents are
appropriately labelled and easily accessible. - Provide general administrative support to the key members of the team.
- Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations.
- Develop and maintain efficient systems and processes, including knowledge sharing tools.
- Create, maintain and update various records, documents, and databases as required.
- Collaborate with other team members to ensure seamless office operations.
- Manage information flow in a timely and accurate manner.
- Maintain accurate and up-to-date records.
- Performs other functions & similar tasks as may be assigned occasionally.
Good luck and God Bless!