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Sales Coordinator

Job Description

The Sales Coordinator is central to how the company wins and delivers sales for our cleaning services. You sit between the customer, our internal team, and our service partners, keeping every moving part connected and moving forward.

This is not an order-taking role, and it is definitely not a quiet admin job.

You will think strategically, identify repetitive tasks, and find smarter, simpler, and more automated ways to execute them. You will work closely with the sales team to prepare tender and proposal documentation, pick up the phone to make things happen, and use our systems (especially Salesforce) and AI tools every single day to work faster and sharper.

We are looking for a go-getter with real initiative—the kind of person who looks at how we work and says, “Let me have a look at that; I can find a better way,” and then goes and does it.

You will thrive here if you see what needs doing and take the lead to get it done.

Job Title

  • Sales Coordinator

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Proven sales support or sales coordination experience, ideally in a service industry, managing multiple priorities at pace.
  • Advanced Salesforce (or similar CRM) skills, with the confidence to build, streamline, and automate within the platform.
  • A confident phone manner with strong persuasion and communication skills.
  • Very high attention to detail, especially when preparing tender and proposal documentation.
  • Comfortable using AI tools as part of daily work.
  • Advanced MS Office (particularly Excel) and the ability to navigate SharePoint.
  • Strong analytical skills; ability to turn data into a clear story and sound commercial insights, not just numbers.
  • A curious, questioning mindset and a genuine bias for action.
  • Strong background in sales support (ideally supporting sales/business development teams).
  • High proficiency in Excel and confidence in using PowerPoint.
  • High competence in Outlook (managing emails, calendars, and follow-ups).
  • Strong organizational skills with the ability to manage multiple tasks and priorities.
  • High attention to detail and the ability to work independently.
  • Experience supporting tender submissions and the quoting process.
  • Experience with scheduling and coordinating site visits, meetings, and key sales activities.
  • Confident in asking questions and seeking clarification rather than making assumptions.
  • Strong follow-up skills and the ability to keep actions moving through to completion.
  • An understanding of sales processes and the ability to work to tight deadlines, particularly around tenders and client submissions.
  • Ability to liaise confidently with internal teams and clients when required.
  • Desirable:
    • Marketing skills, such as a graphic design background or a completed marketing course.
    • Experience automating or improving processes (for example, Salesforce flows, templates, or integrations).
Job Responsibilities

  • Sales Coordination & Delivery (One-off Sales):

    • Own the coordination of one-off sales jobs from first inquiry to completion, keeping the customer, our team, and our service partners aligned and informed.
    • Be the person who keeps every job moving; chase what’s needed, clear blockers, and follow through until completion.
    • Turn quotes and jobs around quickly and accurately for prospective and existing customers.
    • Coordinate service partners to deliver one-off works on time and to standard.

    Tenders, Proposals & Sales Support:

    • Work with the sales team to prepare tender documentation, both templated and bespoke, to a very high standard of accuracy and presentation.
    • Prepare sharp, well-presented sales proposals and presentations.
    • Make outbound calls to follow up on leads, website activity, and quotes to convert interest into booked work.
    • Keep the sales pipeline accurate and current, ensuring every opportunity and follow-up action is recorded correctly in Salesforce.

    Systems, Process & Automation:

    • Own the accuracy of customer and pipeline data in Salesforce. Monitor data entry to ensure the sales department stays on track.
    • Constantly evaluate repetitive tasks to determine if they can be automated or simplified, then build or propose a better way.
    • Use AI tools daily to draft, research, analyze, and accelerate your work.

    Reporting & Insights:

    • Prepare the weekly sales meeting report and the monthly sales report for the National Sales Manager (NSM), extracting numbers from Salesforce and turning them into a clear, accurate story the NSM can share and the team can act on.
    • Extract insights and trends from data to help the sales team make faster, fact-based decisions.

    General:

    • Record and distribute sales meeting minutes and track action items through to completion.
    • Book sales appointments and coordinate diaries and travel for the sales team.
    • Provide diary support for the National Sales Manager, General Manager, and CEO as required.

To Apply, please create your profile at air.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY. 

Good luck and God Bless!