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Executive Assistant

Job Description

We are seeking a versatile, driven, and proactive Executive Assistant to support our Chief Thinking Guy (CEO) and play a foundational role in our growing team. As our very first Virtual Assistant, you won’t just perform daily tasks—you will help systemize our processes, amplify our marketing campaigns, and lay the groundwork for our expanding offshore team.

Our company specializes in adventure-based activity tracking and life-saving monitoring for aged and dementia care. Operating in a fully remote environment across New Zealand Standard Time (NZST), we use modern tools like Microsoft Teams, HubSpot, and 1Brain to keep our dispersed team connected. If you are a self-starter who loves variety, has an interest in tracking technology or caregiving solutions, and wants to grow alongside a company expanding into Australia and beyond, this role is for you.

Job Title

  • Executive Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Required Skills & Experience
    • Communication: Fluency in English with exceptional written and verbal communication skills.
    • Technical Literacy: Strong general computer skills and comfort adapting to new software and cloud systems.
    • Spreadsheet Skills: Moderate proficiency in Microsoft Excel (data management, reporting, basic functions).
  • Highly Desirable Skills
    • CRM Experience: Familiarity with HubSpot CRM (or a similar CRM system).
    • Digital Marketing: Prior experience in marketing execution, WordPress site management, Facebook Ads, or Google Ads.
    • Bookkeeping: Exposure to basic financial tracking and bookkeeping processes.
  • Personal Attributes & Fit
    • A genuine interest in adventure sports, outdoor tracking, or aged and dementia care technology.
    • High ambition and a long-term vision to grow into a foundational leadership/lead role as our VA team expands by mid-2027.
    • Strong initiative, problem-solving ability, and comfort with a varied weekly task list.
Job Responsibilities
  • Executive & Administrative Support
    • Calendar & Sales Logistics: Assist sales staff and leadership with calendar management, client scheduling, proposal preparation, and prompt sales follow-ups.
    • Process & System Organization: Maintain and organize company filing systems within 1Brain, following instructions from the Administrator to keep operations structured.
    • Task Execution: Perform basic bookkeeping and light data analysis using Microsoft Excel to keep track of key operational metrics.
    • Operational Autonomy: Work toward full self-sufficiency by late November under the guidance of the CEO.
  • Marketing & Brand Systemization
    • Campaign Delivery: Monitor, execute, and adjust ongoing marketing campaigns delivered through internal BB systems.
    • Brand Promotion: Help systemize marketing workflows to build brand consistency and support ongoing audience engagement.
  • Team Collaboration & Communication
    • Remote Collaboration: Maintain clear, reliable communication via Microsoft Teams, online PABX, and cellular channels in a remote-first team environment.
    • Cross-Functional Support: Provide general administrative backing to ground staff who travel extensively to support regional clients.

To Apply, please create your profile at air.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY, TANJAY CITY, OR ILOILO CITY.

Good luck and God Bless!