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Executive Assistant

Job Description

Join a Team That Grows Together

At Shimmer, our people come first.

We’re proud of the supportive, close-knit culture we’ve built in our Dumaguete team. We work hard, celebrate wins together, and genuinely enjoy spending time with one another, whether it’s team lunches, beach outings, or simply helping each other succeed.

We’re looking for an organised, proactive, and adaptable Executive Assistant to support our CEO with day-to-day administrative tasks and help keep the business running smoothly.

This is an ideal opportunity for someone who enjoys variety, loves helping others, and wants to grow with a company that values long-term careers.

No two days are exactly the same.

One day you may be organising emails and calendars. The next, you could be helping coordinate recruitment, preparing documents, following up with team members, or assisting with a small business project.

Your role is to provide reliable administrative support that helps free up the CEO’s time to focus on growing the business.

You’ll always receive guidance, training, and clear direction—you won’t be expected to make major business decisions independently.

Why Join Shimmer?

At Shimmer, we believe great people deserve opportunities to grow.

Many of our team members started in junior or administrative positions and have developed into key contributors across the business. We invest in our people, support career development, and genuinely enjoy celebrating success together.

When you join Shimmer, you’ll become part of a supportive team where your contribution is valued, your ideas are welcomed, and your growth matters.

If you’re organised, proactive, confident in communicating with people, and looking for a long-term opportunity with a fantastic team, we’d love to hear from you.

Apply today and tell us why you’d be a great addition to the Shimmer team.

Job Title

  • Executive Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Has 2–5 years of administrative, executive assistant, virtual assistant, or office support experience.
  • Is highly organised and pays close attention to detail.
  • Is confident speaking with people over the phone.
  • Has excellent written and verbal English communication skills.
  • Can comfortably switch between different tasks throughout the day.
  • Takes initiative while also following clear instructions.
  • Enjoys learning new systems and improving processes.
  • Is proficient with Google Workspace or Microsoft Office.
  • Has basic experience using AI tools such as ChatGPT (or is willing to learn).
  • Wants to build a long-term career within a growing business.
  • Nice to Have:
    • Experience with Australian businesses.
    • Experience in the cleaning/facilities/service industry.
    • Previous experience supporting a business owner or CEO.
    • Basic Canva or document formatting experience.
Job Responsibilities
  • Manage calendars, appointments, and meeting invitations.
  • Organise and prioritise emails based on established processes
  • Maintain digital files, folders, and business documents.
  • Review incoming resumes against predefined criteria.
  • Conduct initial screening calls for entry-level candidates using provided interview guides.
  • Make simple follow-up calls to clients, suppliers, or applicants as requested.
  • Assist with maintaining and organising Standard Operating Procedures (SOPs).
  • Coordinate administrative tasks for business projects.
  • Help prepare basic documents, presentations, spreadsheets, and reports.
  • Assist with AI tools such as ChatGPT to improve administrative efficiency.
  • Handle occasional personal administrative tasks for the CEO when required.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY.

Good luck and God Bless!