Discover exactly what tasks you can empower offshore staff to complete and grow your business faster than ever before.
Job Description
The Bookkeeper will be responsible for maintaining accurate financial records, processing accounts payable and receivable, reconciling accounts, supporting payroll administration, and assisting with management reporting.
Job Title
-
Bookkeeper
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Essential Requirements:
• Previous bookkeeping experience, preferably supporting an Australian business.
• Strong working knowledge of Xero is essential.
• Experience with accounts payable, accounts receivable, bank reconciliations, payroll support, and financial reporting.
• Qualification in Accounting, Bookkeeping, Finance, Business Administration, or a related field.
• Strong understanding of bookkeeping principles and financial record keeping.
• Excellent attention to detail and accuracy.
• Strong written and verbal English communication skills.
• Ability to work independently in a environment.
• Ability to meet deadlines and manage competing priorities.
• High level of confidentiality and professionalism. - Desirable Requirements:
• Experience with Australian GST, BAS, payroll, and superannuation processes.
• Experience working with Australian accountants, business owners, or finance teams.
• Experience in healthcare, medical, or multi-site businesses.
• Experience allocating expenses across multiple entities, departments, or cost centres.
• Experience using Microsoft 365, Excel, Teams, SharePoint, and cloud-based systems.
• Xero certification or formal Xero training will be highly regarded. - Communication Expectations:
• Provide regular updates to the management team regarding completed tasks, pending items, and any issues requiring attention.
• Be available during agreed Australian business hours for communication with the team.
• Respond to messages, emails, and task requests in a timely and professional manner.
• Attend scheduled online meetings with management when required.
• Clearly communicate any discrepancies, missing information, or concerns as soon as they are identified.
• Ask for clarification where instructions, coding, payments, or financial records are unclear.
• Maintain professional written communication with suppliers, accountants, internal staff, and management.
• Keep all financial, payroll, employee, supplier, and business information strictly confidential. - Required Skills:
• Advanced Xero skills.
• Strong Excel and spreadsheet skills.
• Accurate data entry and reconciliation skills.
• Strong organisational and time management skills.
• Ability to follow processes and financial controls.
• Strong problem-solving skills.
• Ability to work with minimal supervision.
• High level of honesty, reliability, and accountability.
• Comfortable working in a team environment.
Job Responsibilities
- Bookkeeping and Financial Records:
• Maintain accurate and up-to-date financial records in Xero across multiple entities.
• Record daily transactions, receipts, payments, invoices, and journals.
• Reconcile bank accounts, credit cards, supplier accounts, and loan accounts.
• Allocate expenses correctly across relevant business entities, sites, departments, and cost centres.
• Maintain organised digital records of invoices, receipts, remittances, statements, and financial documents.
• Assist with month-end and year-end bookkeeping processes.
• Ensure all bookkeeping records are accurate, complete, and audit-ready. - Xero Management:
• Use Xero confidently for invoicing, reconciliations, reporting, accounts payable, accounts receivable, and financial record keeping.
• Ensure transactions are coded correctly in Xero.
• Maintain supplier and customer records in Xero.
• Assist with Xero reporting for management review.
• Identify and raise any discrepancies, unusual transactions, or coding issues.
• Work with the accountant and management team to ensure Xero records remain accurate and compliant. - Accounts Payable:
• Enter supplier invoices accurately and in a timely manner.
• Reconcile supplier statements.
• Prepare payment schedules for management approval.
• Track due dates and ensure invoices are processed within agreed timeframes.
• Follow up with suppliers regarding missing invoices, payment queries, or account discrepancies.
• Maintain a clear record of approved and pending payments. - Accounts Receivable:
• Raise and record invoices where required.
• Monitor outstanding payments and provide regular updates to management.
• Follow up overdue accounts as directed.
• Reconcile customer accounts and payment records.
• Assist with debtor reporting and payment tracking. - Payroll and Staff Administration Support:
• Assist with payroll preparation, including checking timesheets and payroll information.
• Maintain accurate payroll-related records.
• Support management with pay changes, leave records, allowances, and payroll queries.
• Provide required information to the Australian accountant or payroll provider.
• Maintain confidentiality of all staff payroll and employment-related information. - Reporting and Compliance Support:
• Prepare regular financial summaries and reports for management.
• Assist with BAS, GST, payroll, superannuation, and tax-related information as required by the Australian accountant.
• Support month-end reporting, cashflow summaries, and expense tracking.
• Assist with financial review, audit, and compliance documentation.
• Identify errors, missing information, or process gaps and report these to management. - Management Team Support:
• Work closely with the management team to support day-to-day financial operations.
• Provide timely updates on bookkeeping tasks, reconciliations, supplier payments, and outstanding issues.
• Assist management with financial administration across multiple business entities or locations.
• Support improvements to bookkeeping workflows, reporting processes, and internal controls.
• Respond promptly to finance-related queries from management.
Good luck and God Bless!