Job Description
We are seeking a dedicated and detail-oriented Site Facility Operations Support professional to assist in ensuring the smooth operation and maintenance of our facility. This role will focus on maintaining a safe and well-functioning work environment while supporting compliance with health and safety regulations. The ideal candidate will collaborate with vendors, track facility maintenance issues, and help manage inventory for supplies and equipment.
Job Title
-
Virtual Assistant
Work Schedule
- Mid Shift
Job Qualifications/Requirements
- Strong organizational and problem-solving skills with attention to detail.
- Excellent communication and coordination skills.
- Ability to work independently and as part of a team.
- Proficiency in Gsuite and basic facility management tools.
- Fresh graduates are welcome to apply.
Job Responsibilities
- Assist in maintaining a well-functioning and safe site, ensuring adherence to health and safety regulations.
- Coordinate with vendors, contractors, and service providers under the guidance of the Site Administration Officer.
- Monitor, track, and report facility maintenance issues and facilitate necessary repairs or upgrades.
- Conduct regular inventory checks for facility supplies and equipment, ensuring proper stock levels.
- Support the execution of site improvement projects and operational enhancements.
- Assist in ensuring compliance with company policies and industry best practices related to facility management.
- Provide support for emergency preparedness and response initiatives within the facility.
- Perform other related duties as assigned by the Site Administration Officer.
- Process and fulfill client orders from the WrkPod store efficiently and accurately.
- Assist in managing stock levels and inventory control of merchandise and office supplies.
- Coordinate with suppliers for restocking and order placements.
- Ensure proper merchandising activities, including product displays and promotional setups.
- Organise and distribute WrkPod staff work apparel to company sites.
- Maintain accurate records of uniform allocations and reorders.
- Coordinate with HR and Operations for uniform issuance to new employees.
- Assist in monitoring the performance and productivity of direct service VAs and WrkPod staff in collaboration with the Site Administration Officer.
- Support documentation and reporting of site-related activities, including attendance tracking and facility logs.
- Prepare reports for the Site Administration Officer and Operations Manager regarding operational challenges and improvements.
- Ensure timely and organised record-keeping for administrative functions.
- Assist in maintaining compliance with WrkPod policies and applicable regulations.
- Support emergency preparedness and safety protocols under the guidance of the Site Administration Officer.
- Participate in regular site inspections and safety audits.
- Internal: Site Administration Officer, Operations Manager, Facilities Supervisor, HR Department, Customer Success Team, VAs, WrkPod Staff.
- External: Vendors, contractors, service providers.
Good luck and God Bless!