Job Description
As Sales Assistant, you’ll support and often lead the day-to-day sales function—from managing emails and preparing quotes to coordinating demos and following up with suppliers and clients.
You’ll work closely with the CEO, sales, and logistics teams to ensure clients receive timely, accurate information and support. You’ll also play a key role in managing CRM data, supporting marketing activity on LinkedIn, and helping identify opportunities through industry news and client interactions.
This is a hands-on role with a blend of structure and variety. You’ll be trained, supported, and trusted to take ownership of your tasks and build strong working relationships with internal and external stakeholders.
Job Title
-
Sales Assistant
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Proficient in Google Workspace (Gmail, Sheets, Docs).
- Comfortable using CRM and quoting tools (ACT, Xero) or willing to learn quickly.
- Prior experience in sales support, admin, or customer service preferred.
- Attention to Detail: Accurate in quoting, communication, and data handling.
- Excellent English: Clear written and verbal communication, professional email tone.
- Time Management: Prioritises tasks, meets deadlines, and follows up without needing reminders.
- Tech Confidence: Willing to learn and use new tools independently (support provided).
- Proactive: Spots gaps or delays and acts to resolve them.
- Process-Minded: Open to improving workflows and efficiencies.
- Assertive & Professional: Able to chase internal or client actions respectfully.
- Adaptable: Comfortable in a dynamic, small business environment.
Job Responsibilities
- Sales Support & Coordination:
● Triage and manage the main sales inbox ([email protected]), responding or assigning as appropriate
● Prepare quotes for phones (using Xero or Google Docs), ranging from simple to complex via a pricing model spreadsheet.
● Organise and send demo products or coordinate Zoom demonstrations for software.
● Liaise with suppliers about stock availability—especially for time-sensitive quotes.
● Convert quotes into sales and hand over to the logistics team for execution.
● Follow up on open quotes and sales opportunities.
● Action any follow-ups or tasks resulting from CEO-led client meetings. - CRM & Reporting:
● Maintain and update contacts, companies, and opportunities in ACT CRM.
● Record changes based on job updates, hotel openings, or client engagements.
● Support reporting processes, including chain reviews and quarterly rebate reports (training provided). - LinkedIn & Market Research:
● Manage the CEO’s LinkedIn: send connection requests, and acknowledge birthdays and work anniversaries.
● Review daily hotel industry newsletters for leads, job moves, and refurbishments.
● Save useful articles to Pocket and alert the team to high-potential leads.
Good luck and God Bless!