Book A CallSign Up
Back to Job Post
We're Hiring

Operations and Administration Coordinator

Job Description

We are seeking a proactive, highly organized Operations and Administration Coordinator to support day-to-day studio administration, class bookings, systems maintenance, and internal documentation for a growing AU-based pole dancing studio. This role acts as the operational engine behind the scenes—managing recurring administrative schedules, drafting step-by-step SOPs, preparing data summaries, and ensuring system updates are executed flawlessly.

Job Title

  • Operations and Administration Coordinator

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Experience: Background in Virtual Assistance, General Administration, Studio/Gym operations, or Customer Support.
  • Software Adaptability: Tech-savvy mindset with the ability to quickly learn web-based business platforms.
  • Hands-on familiarity with Google Workspace, Canva, Wix, or booking software (e.g., Momence/Mindbody) is a strong plus.
  • Communication Skills: Excellent written English skills with experience drafting clear emails, student updates, and detailed SOP documentation.
  • Work Style: Self-starter who manages recurring deadlines without constant reminders, notices operational gaps proactive, and balances routine tasks with ad-hoc priorities.
Job Responsibilities
  • Studio & Class Administration: Monitor class enrolments, manage low-attendance decisions, process booking system administrative tasks, and clear daily inbox requests.
  • Events & Studio Bookings: Coordinate weekend event bookings, organize studio party administration, and follow up on outstanding requirements for upcoming events.
  • Reporting & Data Summaries: Pull regular operational reports across systems, organize data into clear summaries, and assist management with decision-making prep.
  • Documentation & SOP Creation: Build and maintain step-by-step tutorials and Standard Operating Procedures (SOPs) for internal software, updates, and daily processes.
  • Communications & Content: Draft and distribute newsletters to students and staff using existing templates, ensuring accurate formatting and schedule delivery. Process & System Support: Assist with testing, rolling out, and documenting new initiatives, systems, and operational improvements.

To Apply, please create your profile at air.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY, TANJAY CITY, OR ILOILO CITY. 

Good luck and God Bless!