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Operations Admin & Marketing Assistant

Job Description

We are looking for an organised, capable Operations Admin & Marketing Assistant to support the day-to-day running of the business. This is a varied role combining general administration, operations support, and marketing implementation. This hybrid support role combines core administrative/operations management with digital marketing execution. The ideal candidate is highly organized, possesses strong written English communication skills, and has the ability to problem-solve and execute solutions.

Job Title

  • Operations Admin & Marketing Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Qualifications & Experience
    • Work Experience: 1–3 years of hands-on experience in general administration, executive assistance, or junior digital marketing roles.
    • Educational Background: Bachelor’s degree or equivalent practical experience in Business Administration, Marketing, Communications, or a related field.
    • Industry Familiarity: Prior experience supporting remote teams, creative businesses, lifestyle brands, or service-based enterprises is a plus.
  • Technical Skills
    • Office & Cloud Productivity: Proficiency with Google Workspace (Gmail, Docs, Sheets, Slides, Drive)
    • Marketing & Visual Tools: Familiarity with basic content creation and design software and social media scheduling platforms. Canva is ideal.
    • Communication & Collaboration: Comfort using email management systems (e.g. Active Campaign, MailChimp. Active Campaign is ideal but not required) and task management systems (e.g. Notion, Asana, Trello.)
    • Data & File Management: Basic knowledge of cloud file organization, data entry, and digital file curation.
    • Online Business/Course Platforms: Experience with online business/course/marketing platforms. (e.g. Go High Level, Kajabi, ClickFunnels. Go High Level is ideal but not required).
  • Key Competencies
    • Communication: Clear, professional, and articulate written and verbal English communication skills.
    • Attention to Detail: High level of accuracy in document formatting, proofreading, data handling, and follow-through on operational tasks.
    • Organization & Time Management: Strong ability to prioritize tasks, manage daily workflows, and adapt quickly as client needs evolve.
    • Problem-Solving & Initiative: A proactive mindset with the ability to work independently, seek solutions, and maintain consistent quality standards.
Job Responsibilities
  • Student & Administrative Support
    • Inbox Management: Respond to student enquiries, including questions about course access, replays, Zoom links and where to find resources.
    • Customer Service & Client Support: Draft polite, professional email follow-ups to clients regarding onboarding, course progression, and step-by-step instructions.
    • Database Management: Update spreadsheets, databases and internal records.
    • General Admin: Complete routine administrative tasks using established processes and checklists.
  • Course & Workshop Administration
    • Online Event Support: Help prepare for online workshops, webinars, courses and student events, upload and organise replays and supporting materials, assist with Zoom administration.
    • Course Maintenance: Update course information and student access when required.
    • Course Migration Support: Help migrate existing courses from Teachable to Go High Level.
    • Post-Event Support: Complete post-event administration and follow-up tasks.
  • Marketing Implementation
    • Email Campaign Execution: Build and format marketing emails and newsletters using our existing copy and templates and set up broadcasts, campaigns, forms, tags and basic automations within our marketing systems.
    • Marketing Collateral Maintenance: Update landing pages, registration pages and other online content.
    • Database Maintenance: Maintain accurate subscriber lists, tags and customer information.
    • Social Media Management: Assist in scheduling and publishing visual content across channels (Instagram, Facebook,) using tools like Later, Buffer, or Meta Business Suite.
    • Basic Graphics & Asset Creation: Use Canva or basic editing tools to adapt templates for social posts, promotional graphics, or newsletter graphics.
    • Results Tracking Management: Pull basic campaign data and help maintain marketing reports and spreadsheets.

To Apply, please create your profile at air.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY, OR ILOILO CITY. 

Good luck and God Bless!