Job Description
We are seeking a dedicated 𝑶𝒇𝒇𝒊𝒄𝒆 𝒂𝒏𝒅 𝑨𝒄𝒄𝒐𝒖𝒏𝒕𝒔 𝑨𝒅𝒎𝒊𝒏𝒊𝒔𝒕𝒓𝒂𝒕𝒐𝒓 to play a pivotal role in our operations. In this position, you will be trained to carry out a number of administrative and accounts tasks to ensure a seamless and efficient backend of our office and accounts operations.
Shimmer Glass and Pressure Cleaning is Sydney’s leading commercial window and pressure cleaning company. We have steadily grown from 2 people to 20 people over the past 15 years. We have built an exceptional reputation in the industry and developed a passionate team with an amazing culture of people who care about working hard and achieving exceptional results. We service some of Australia’s leading brands like Mercedes, Westfields, McDonalds, Anglicare and the University of New South Wales.
Through the growth of our demand, we have gone on to develop an incredible team based in Dumaguete of highly skilled girls who work together to support the Australian team of technicians, the Directors and the Sales and Operations Manager. We’re so excited to be adding a new person to our crew who love and support each other both professionally and personally. We take great pride in our team, considering them an integral part of our success, just as we hold our valued customers in high regard.
As a dynamic and forward-thinking business, we offer a wide range of services for domestic, commercial, and strata clients. Our expertise in glass cleaning and pressure cleaning sets us apart in the industry, making us a trusted choice for those seeking top-tier results. With our dedication to quality and passion for what we do, we’ve become a name synonymous with reliability and satisfaction in our field.
With ambitious growth plans on the horizon, we are actively seeking a dedicated and highly organised Office and Accounts Administrator to join our rapidly growing team. This new team member will play a pivotal role in managing the office and accounts administrative aspects of the business and contributing to propelling our medium-sized business to new heights.
If you’re eager to excel in a backend role and contribute to driving our team’s success, this opportunity may be the perfect fit for you!
Enjoy the stability of a full-time position at our Shimmer office in WorkPod’s funky Offices in Dumaguete, Philippines. You’ll benefit from a consistent morning schedule and the support of a dynamic team committed to fostering your professional growth.
This is the opportunity you’ve been waiting for!
𝑾𝒉𝒚 𝑱𝒐𝒊𝒏 𝑼𝒔
✨Permanent Morning Schedule: Enjoy the benefits of a full-time office role with Holiday, Sick Leave and Australian Public Holidays paid
✨Shimmer’s hours of operation: are 6:00 AM to 2:30 PM Monday to Friday with reasonable overtime expected
✨Career Growth: Unlock your potential for career advancement by perfecting and developing your office and accounts skills
✨Exceptional Team: Collaborate with like-minded individuals who share your passion for customer satisfaction and delivering exceptional service.
✨Philippine Government Benefits: Your PhilHealth, Pag-IBIG and SSS monthly contribution payments to the Philippine government will be reimbursed by Shimmer.
✨Competitive Fortnightly Compensation Package
𝐊𝐞𝐲 𝐒𝐨𝐟𝐭𝐰𝐚𝐫𝐞 𝐚𝐧𝐝 𝐓𝐨𝐨𝐥𝐬 𝐔𝐬𝐞𝐝
✨Google G Suite/Workspace: Leveraging Gmail, Google Docs, Google Sheets, Google Forms, and Google Drive for seamless communication and collaboration
✨MS Office Applications: Utilising Microsoft Word and Microsoft Excel for various administrative tasks
✨Dropbox: Managing and sharing essential documents and files
✨Salesforce CRM: Streamlining customer relationship management for enhanced efficiency and managing job scheduling and coordination
✨WhatsApp: Facilitating quick and convenient communication
✨Dialpad: Engaging in calls, virtual meetings and conferences
✨Verizon Reveal Connect: Utilising fleet management tools as needed
✨ClickUp: Enhancing project management and task tracking capabilities
This is an exciting role that will allow you to make a real impact on the direction and success of the company and as such a proactive and positive attitude along with a willingness to learn and be trained is a must. This is a role that requires some experience but full training and support will be provided to the right candidate.
If you would like the exciting opportunity to drive this business forward and feel you have the skills and experience required please apply now!
Job Title
Office and Accounts Administrator
Work Schedule
- Day shift
Job Qualifications/Requirements
- Have 3–5 years of experience working in an office and accounts administrative role
- Experienced working for a small business is an advantage but not necessary
- Have solid administration skills with proficiency in Xero or another small business accounting package and other applications
- Problem solver with initiative
- Effective verbal and listening communication skills
- Attention to detail and high level of accuracy
- Exceptional analytical and organisational skills
- Time management skills
- Someone who enjoys going that extra mile, exhibits a positive personality and takes pride in a job well done
- Reliable and thrive while working in an office environment as part of a dynamic team
Job Responsibilities
- Preparing and managing payroll and ensuring all employee records are up to date
- Communicating with new employees
- Updating employee records
- Booking in vehicle and equipment repairs
- Organising vehicle and equipment maintenance checks
- Variety of office and accounts administrative tasks
- Managing the company’s accounts email
- Reconciling bank accounts in Xero ensuring all transactions are electronically matched
- Following shimmers accounts payable process to ensure invoices are paid and up to date
- Approving and sending invoices
- Processing business payments
- Contacting debtors to follow up outstanding payments
- Responding to the Accountant’s ad hoc requests
Good luck and God Bless!