Book A CallSign Up
Back to Job Post
We're Hiring

Office Admin Assistant

Job Description

The Office Admin Assistant will provide high-level administrative and secretarial support to ensure the smooth operation of day-to-day business and project activities. This role requires a detail-oriented, organised, and proactive individual with a strong background in administrative functions, especially within the construction industry. Due to the dynamic nature of our business, flexibility and adaptability are essential.

Job Title

  • Virtual Marketing Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Minimum of 5 years’ experience in a similar administrative role.
  • Previous experience in the construction industry.
  • Strong verbal and written communication skills.
  • Proficient in Microsoft Office 365 applications (OneDrive, SharePoint,
  • Word, Excel, PowerPoint, Outlook).
  • Experienced in online collaboration platforms (e.g., Aconex).
  • Highly organised with exceptional attention to detail.
  • Ability to multitask, manage time effectively, and meet deadlines.
  • Demonstrates a strong work ethic and professional integrity.
Job Responsibilities
  • Answer and direct incoming calls or take accurate messages.
  • Prepare, photocopy, compile, and sort business documents, contracts, and invoices.
  • Prepare, photocopy, compile, and sort business documents, contracts, and invoices.
  • Operate and manage computer and administrative systems effectively.
  • Proofread and edit documents; maintain databases accurately.
  • Provide secretarial support across the business, ensuring timely completion of tasks.
  • Assist with general project administration including correspondence distribution and deadline tracking.
  • Create templates and documents related to Quality Assurance and Work Health & Safety using Office 365 tools.
  • Prepare and distribute reports, meeting minutes, and schedules.
  • Use collaboration platforms such as Aconex for document management and transmittals.
  • Manage accounts payable and receivable tasks.
  • Support marketing and promotional activities as needed.
  • Conduct research and assist with reporting for potential development sites.
  • Manage mail sorting and distribution.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY, TANJAY CITY OR BACOLOD CITY. 

Good luck and God Bless!