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Marketing & Operations Coordinator

Job Description

We are looking for a highly energetic, driven, and challenge-loving Marketing & Operations Coordinator to join our tight knit team. Only apply if you thrive in fast-moving environments, love making things happen, and get excited when priorities pivot at speed. This is not a quiet, predictable admin role. This role is about 50% marketing 50% operations and admin.

Job Title

  • Marketing & Operations Coordinator

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Education: Degree in Business, Marketing, or Finance.
  • Experience: 4–8 years in admin, marketing coordination, operations, or EA support. Must include 1–3 years at a large corporate company (e.g., Big Four accounting/consulting firm) reporting directly to an English-speaking executive.
  • Language & Attitude: Fluent, highly confident professional English. Calm, detail oriented, and proactive.
  • Core Tools: Microsoft Office Suite and strong proficiency with AI tools.
  • Platform Competencies: Monday.com, Canva, Social Bee, Kartra, Adobe, and video editing software. (Knowledge of Meta and LinkedIn Ads is ideal).
  • Finance: Basic finance and invoicing knowledge.
Job Responsibilities
  • Marketing & Communications:
    • Content & Socials: Own daily marketing, draft newsletters/campaigns, write copy for LinkedIn/Facebook, and schedule posts via Social Bee.
    • Design & Video: Create graphics, promotional assets, and lead magnets in Canva, and handle basic video editing.
    • Digital Systems & Ads: Manage website updates, maintain Kartra (forms, sequences, downloads), and assist with Meta and LinkedIn ad campaigns.
    • Growth & Engagement: Coordinate testimonials, manage audience outreach, and research partnerships, growth opportunities, and profile building.
  • Operations, Admin & Finance:
    • Logistics & Events: Coordinate logistics, catering, and bookings for strategic meetings, workshops, and conferences. Prepare agendas, presentations, workbooks, and minutes.
    • General Admin: Format corporate documents/PDFs, maintain the CRM, handle monthend administration, manage client touchpoints (gifts, birthdays), and issue invoices.
    • EA Backup: Provide seamless EA coverage for the New Zealand-based EA during leave.
  • Leadership Academy Coordination:
    • Cohort Management: Handle end-to-end setup and daily coordination of the leadership programme. Draft participant onboarding and ongoing communication (including WhatsApp updates).
    • Program Assets: Maintain workbooks, templates, resources, and session recordings.
    • Finance & Funding: Facilitate RBPN funding processes, track payments, and manage programme-specific invoicing.
  • Marketing & Brand Support:
    • Draft and publish social media content for the company and the Managing Director’s LinkedIn profile.
    • Build pitch decks, presentations, and brand assets using Canva.
    • Research industry awards, speaking panels, and partnership opportunities.
  • Administrative & Diary Support:
    • Manage the Managing Director’s diary, schedule meetings, monitor inboxes, and handle professional correspondence.
    • Organize meeting logistics, RSVPs, and guest lists.
    • Draft SOPs, briefs, reports, and process updates.
  • Finance & Commercial Support:
    • Draft Statements of Work (SOW) based on provided inputs and track contract execution.
    • Handle basic invoicing, update finance records, and follow up on accounts receivable.
  • Systems & Task Tracking:
    • Own task management, workflows, and follow-ups inside Monday.com to ensure deliverables are met.
    • Maintain organized digital filing systems and drive continuous process improvements.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY, TANJAY CITY, OR ILOILO CITY. 

Good luck and God Bless!