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Marketing Operations & Admin Assistant

Job Description

We are looking for a quick-learning, organised Virtual Assistant (VA) to support our client service team with a variety of administrative tasks. This role involves assisting with MYOB data entry, CRM management, promotions, social media, and other essential administrative duties. No formal qualifications are required, but an understanding of social media and strong time management skills are essential. Full on-the-job training will be provided.

Job Title

  • Marketing Operations & Admin Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Quick learner with a proactive mindset.
  • Attention to detail is essential.
  • Strong time management and organisational skills.
  • Ability to work in Microsoft office.
  • Ability to multitask and prioritise workloads.
  • Good communication skills including the ability to ask questions when they’re not sure.
Job Responsibilities
  • Finance / MYOB:
    ● Raise purchase orders and assist with quotes and invoicing.
    ● Manage AMEX receipts for subscriptions.
    ● Set up new clients and suppliers in MYOB.
    ● Create new job numbers in MYOB.
  • Client & Supplier Setup:
    ● Create QR codes for studio use.
    ● Provide and file confidentiality agreements for clients and suppliers.
  • CRM Management (Go High Level):
    ● Support email and SMS communications for promotions and winners.
    ● Assist with new business outreach in collaboration with the MD.
    ● Update and manage workflows, including newsletters, within the CRM.
  • Administrative Support for Promotions / Client Services:
    ● Set up job numbers and job folders for client service and studio teams,
    updating WIP documents.
    ● Obtain and manage quotes for print and merchandise.
    ● Create and update timelines for campaign deliverables.
    ● Source locations and suppliers for events.
    ● Update event cost estimates and calendars with key dates.
    ● Handle legal request forms and assist with pre-launch website testing.
    ● Set up Google Analytics for new promotional websites.
    ● Manage logistics, including following up with suppliers and then proof of delivery.
    ● Prepare weekly campaign updates using provided template.
    ● Prepare and complete post-campaign reports using provided templates.
    ● Archive completed campaign folders.
  • Social Media Support Primarily Company and MD LinkedIn:
    ● Conduct research, including hashtag analysis and trend reporting.
    ● Maintain the content calendar and schedule posts.
    ● Provide monthly reports and insights.
  • Influencer Management: (small part of role):
    ● Build influencer databases by category as requested.
    ● Find and file contact details and paid post information for influencers.
    ● Assist with post-campaign influencer reporting.
  • Blog Support:
    ● Research and suggest article ideas for SEO/GEO purposes with the MD (using AI and personal research).
    ● Ensure blogs are completed, approved, and uploaded with images to the website.
  • General Administrative Tasks:
    ● Manage grocery and office supplies orders (Woolworths, Officeworks).
    ● Book venues and organise transport, including flights and parking, as needed.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at TANJAY CITY.

Good luck and God Bless!