Job Description
We are seeking a reliable General Virtual Assistant to handle the administrative ‘engine room’ of these businesses. The goal is to streamline my inbox, manage client communications, and keep our documentation up to date, allowing me to focus on high-level growth and creativity.
Job Title
-
General Virtual Assistant
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Excellent Written English: Professional, warm, and natural communication style.
- Strong Organization: Ability to context-switch between three distinct brands.
- Technical Literacy: Familiarity with Notion (basic updates), Squarespace (text updates), and Email Marketing tools.
- Canva (Intermediate): Comfortable using existing templates to create basic graphics.
- Initiative: A ‘fast mover’ who identifies admin gaps and closes them without constant supervision.
Job Responsibilities
- The Nook (Hair Salon):
• Newsletter Scheduling: Drafting and scheduling weekly/monthly newsletters using provided templates.
• Client Follow-ups: Sending welcome emails and post-appointment follow-ups.
• Inbox Management: Sorting, labeling, and responding to general inquiries.
• Client Care: Managing and sending birthday messages/special occasion alerts.
• Vendor Admin: Drafting and sending emails to bridal clients and wedding vendors.
• Documentation: Creating and updating staff handbooks and procedure manuals. - Forward Founders Hub & Personal Brand:
• Social Media Scheduling: Uploading and scheduling prepared content across platforms.
• Community Support: Basic admin support for events and membership inquiries.
• Notion Maintenance: Updating existing dashboards and keeping resources organized.
• Basic Website Updates: Making text or price updates on Squarespace.
• General Admin: Researching travel, bank fees, or software options as requested.
Good luck and God Bless!