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General Virtual Assistant

Job Description

We are seeking a highly organized and reliable General Virtual Assistant to provide administrative and operational support to the Directors. The VA will handle recurring weekly administrative tasks, manage communications, prepare reports, and assist in maintaining efficient business operations. This role plays a vital part in freeing up the Directors’ time so they can focus on business growth and client relations.

Job Title

  • General Virtual Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Proven experience as a Virtual Assistant or in a similar administrative role.
  • Strong organizational and time management skills with the ability to meet deadlines.
  • Excellent communication skills—both written and verbal.
  • Proficiency in Microsoft Excel, MYOB, and other administrative software (FreshOps and Ezi Debit experience is a plus).
  • High attention to detail and accuracy in handling data and financial information.
  • Ability to work independently, maintain confidentiality, and handle multiple tasks simultaneously.
Job Responsibilities
  • Weekly collation of cleaning report using FreshOps and Excel – Mondays.
  • Weekly emailing cleaners their amount to invoice – Mondays.
  • Cross checking scheduled payments in Ezi Debit against weekly report and invoices due to go out – Monday.
  • Sending of client invoices (Tuesdays) and reconciling payments.
  • Preparing information for payroll to pay staff (Actual payments will be done by one of the directors).
  • Adjusting any payments in Ezi Debit that may need to be paused or edited – Monday.
  • Adding any new clients to MYOB and Ezi Debit and Freshops.
  • Setting up new clients jobs in Freshops, allocating designated cleaner and cleaning schedule.
  • Monitoring Directors emails, contact us inbox emails.
  • Phoning and emailing clients and potential clients.
  • Writing up of professional quotes with information provided by directors and sales staff.
  • Sending quotes to potential clients and following them up.
  • Developing systems for business procedures i.e. how to complete the Monday admin report or how to write a professional quote.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY, OR TANJAY CITY. 

Good luck and God Bless!