Job Description
We are seeking a highly organized and detail-oriented Bookkeeper to manage financial records and transactions for multiple entities, ensuring accuracy and compliance with financial regulations. This role will primarily support the Heath Family Trust trading as Focus People, Bayside Focus Group Rooms, Heath Family Superfund, and occasional personal finance tasks for Sarah. The ideal candidate will have experience with Xero and QuickBooks, though training can be provided.
Job Title
-
Finance Bookkeeper
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Experience in bookkeeping, accounting, or finance-related roles.
- Familiarity with Xero and/or QuickBooks
- Experience with BAS preparation and lodgment
- Experience working with Australian clients or understanding of Australian finance processes.
- Understanding of payroll processing
- Strong attention to detail and accuracy in financial record-keeping.
- Excellent organizational and time management skills.
- Ability to work independently and meet deadlines.
- Strong communication skills and ability to liaise with various stakeholders.
Job Responsibilities
- Add invoices that need to be paid to Xero and our Things to Pay spreadsheet as you get sent them .
- Ensure all expenses have invoices uploaded in Xero.
- Reconciling the daily deposits and sending Sarah details of what needs to be go to the GST account and what needs to go to the Incentives account.
- Preparing invoices for the Account Management team and getting Sarah to approve them.
- Paying respondent incentives each day using Giftpay and sending off thankyou emails.
- Reconciling Xero accounts each day
- Sorting and Tidying your in-box (may need some time to sort the in-box from previous bookkeeper).
- Entering info into Xero / Hubspot from our new clients onboarding info
- Paying bills using B2BPay when required
- Ensure all supplier details are entered into Xero / Quickbooks and re-occuring payments are set up for those that are regular payments
- Hubdoc (linked to Xero) checking and reconciling
- Chasing debtors
- Presenting Sarah with a list of things to pay each Wednesday and Friday OR as needed
- Admin for the Heath Family Super fund – sorting emails and filing away invoices on our google drive
- Reconcile Bayside Focus Group Rooms Account in Quickbooks and liaise with Kayce on receipts / payments etc
- Checking Cebu staff timesheets and paying Cebu staff using Airwallex account
- Paying Casual staff pays
- Paying Permanent staff
- Preparing invoices from the Heath Family Super fund to Bayside Focus
- Group Rooms for the rent
- Reconciling the Heath Family Super fund account (Quickbooks)
- Lodging superannuation for Focus People
- Prepare for our monthly finance meeting – adding in figures from last month
- Running monthly / quarterly and yearly reports for Sarah from Xero /
- Quickbooks for each company
- Keeping the Finance Shared drive organised and tidy
- Keeping our customer records in Xero sorted and organised
- Documenting FBT transactions
- Preparing BAS and it will be checked by our accountant and then lodged by our accountant. To be done for all companies
- Checking over data before sending out our yearly Christmas email to our Finance contacts
- Assisting Sarah with setting up a budget
- Liaising with our accountant on some tasks
- Assisting with preparing for our tax each year
Good luck and God Bless!