Job Description
The Finance and Operations Administrator is responsible for supporting core financial and operational processes essential to the company’s efficiency and accuracy in accounting, logistics, and inventory management. This role focuses on processing financial transactions, managing purchase orders, overseeing inventory, and ensuring smooth reconciliation of accounts. The position requires an individual with strong organisational skills, attention to detail, and the ability to handle multiple financial and logistical tasks accurately and efficiently.
Job Title
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Finance and Operations Administrator
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Diploma or degree in finance, accounting, or a related field preferred.
- 2+ years in finance, accounting, or operations roles; experience in customer service support is an advantage.
- Proficiency in Microsoft Excel, accounting software (such as Stravis is a plus), and CRM platforms (HubSpot experience is a plus).
- Ability to reconcile accounts, investigate discrepancies, and manage reporting with accuracy.
- Strong multitasking capabilities with excellent time management and prioritisation skills.
- Clear and professional communication, especially in managing customer inquiries and ticket resolutions.
- High level of accuracy in data entry, reporting, and transaction processing.
- Proactive approach to resolving issues with financial transactions, logistics, and accounting queries.
Job Responsibilities
- Accurately process cash receipts, manage bank transactions, and perform regular reconciliations.
- Accurately process cash receipts, manage bank transactions, and perform regular reconciliations.
- Track credit card payments, offsets, and handle account adjustments as needed.
- Support month-end and quarter-end financial processes by updating account summaries and processing rebates.
- Maintain and report accurate financial records by ensuring all transactions are complete and correctly documented.
- Process and manage purchase orders, including coordinating international orders to meet stock requirements.
- Monitor inventory levels, coordinate regular stock assessments, and manage expiring stock to reduce waste.
- Coordinate with suppliers for timely delivery and accuracy in incoming shipments
- Handle freight cost management, including forecasting and allocating costs from various logistics providers.
- Prepare and maintain up-to-date sales, inventory, and account summary reports for internal use.
- Update data across internal financial systems, including monthly and quarterly reporting in Jedox and Stravis.
- Support data integrity by managing and updating relevant reports, ensuring information is accurate and accessible.
- Participate in process improvement initiatives, particularly within finance and logistics workflows.
Good luck and God Bless!