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Executive Assistant

Job Description

We are looking for a highly experienced, proactive, and detail-oriented Executive Assistant to provide premium administrative support to the business owner. In this role, your primary mission will be to protect the owner’s time, manage critical daily communications, and keep our internal administrative workflows running like clockwork.

This is a focused administrative position designed for a top-tier professional who possesses high initiative, excellent organizational skills, and the ability to track high-level projects independently.

Job Title

  • Executive Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Proven Experience: Prior experience as an Executive Assistant, or in a dedicated senior administrative support role is required.
  • High Initiative & Proactive Mindset: A self-starter who naturally anticipates needs, solves problems independently, protects the owner’s schedule, and drives daily admin tasks forward.
  • Organizational Mastery: Exceptional organizational skills with an uncompromising eye for detail and a natural love for clearing clutter.
  • Communication Excellence: Superb written and verbal communication skills with a polished, professional, and clear tone.
  • Tech-Savvy: Fully proficient with standard online productivity toolsets (Google Workspace, Microsoft Office, project tracking tools).
  • Trustworthy & Discrete: Absolute reliability and high integrity when handling sensitive or confidential business information.
Job Responsibilities
  • Core Executive Support:
    • Email & Calendar Management: Oversee the owner’s inbox, filter priorities, draft routine responses, and manage scheduling to optimize the owner’s daily productivity.
    • Task & To-Do List Tracking: Actively track deadlines, send timely reminders, and manage daily priorities to ensure critical business tasks never slip through the cracks.
    • High-Level Follow-ups: Drive the progress of ongoing internal projects and ensure team actions align with the owner’s directives.
  • Daily Administrative Operations:
    • Digital File Organization: Maintain, clean, and structure digital files, receipts, and operational documentation across cloud storage systems (e.g., Google Drive, Dropbox).
    • Documentation & Data Entry: Standardize and type up meeting minutes, fill out administrative forms, and maintain tracking spreadsheets.
    • Travel & Logistics: Coordinate hassle-free travel arrangements, including flights, accommodation, and itineraries when required.
    • General Research: Conduct quick background research, source business suppliers, or compare software and tool pricing to support decision-making.
    • Internal Coordination: Assist in organizing internal team touchpoints or company events to foster smooth internal communication.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY, TANJAY CITY, OR ILOILO CITY. 

Good luck and God Bless!