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Executive Assistant & Marketing Manager

Job Description

The right person will be organised, emotionally intelligent, proactive, and deeply aligned with the client’s values. You will handle confidential matters, sensitive personal stories, and high-priority tasks — and you will do so with discretion, warmth, and professionalism.

Job Title

  • Executive Assistant & Marketing Manager

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Highly organised with exceptional attention to detail.
  • Creative thinker with a practical approach.
  • Excellent written English — clear, warm, and professional.
  • Able to manage competing priorities calmly.
  • Reliable, responsive, and proactive.
  • Sensitive to personal stories and brand integrity.
  • Emotionally intelligent and deeply discreet.
  • Fast learner with strong tech skills.
  • Strong calendar and communications manager.
  • Genuinely motivated by purpose-led work.
  • Comfortable working independently.
  • Confident asking questions when needed.
  • Skills & Experience Required:
    • Executive or personal assistant experience
    • Supporting a founder, CEO, or personal brand (preferred)
    • Calendar and inbox management
    • Meta Business Suite (preferred)
    • Social media scheduling and management
    • PR or media outreach (preferred)
    • Canva or similar design tools
    • Email marketing — Mailchimp or similar (preferred)
    • Basic copywriting and content drafting
    • Short-form video editing (preferred)
    • Google Workspace (Calendar, Drive, Docs, Sheets)
    • Project management tools — Asana, Trello, ClickUp (preferred)
    • Instagram, Facebook, LinkedIn, TikTok
    • Experience with Australian clients (preferred)
Job Responsibilities
  • Executive Assistance & Schedule Management:
    • Own and manage the client’s personal calendar, meetings, commitments, and deadlines.
    • Prepare daily and weekly schedule summaries and proactively send reminders.
    • Coordinate across business, personal, sporting, media, and brand commitments.
    • Prepare briefing notes before meetings, interviews, speaking events, and media appearances.
    • Filter, prioritise, and protect the client’s time from non-essential demands.
    .• Follow up with contacts, collaborators, media, and partners on the client’s behalf.
    • Manage emails, draft professional communications, and maintain organised inboxes.
    • Handle confidential and sensitive information with absolute discretion.
  • Personal Brand Management:
    • Develop and maintain the client’s personal brand strategy across all channels.
    • Ensure all content, communications, and appearances are consistent with her brand voice.
    • Build and manage a content calendar for the client’s personal social media presence.
    • Coordinate brand positioning across Instagram, LinkedIn, Facebook, and TikTok.
    • Identify and organise speaking, podcast, media, and community opportunities.
    • Research and pitch to media outlets, podcasts, and event organisers.
    • Maintain a PR and opportunities tracker.
    • Help build the client’s profile as a speaker, founder, athlete, and community advocate.
  • Content Creation & Social Media:
    • Turn the client’s stories, voice notes, ideas, and photos into compelling content.
    • Draft captions, posts, Reels scripts, Story ideas, and LinkedIn articles.
    • Create branded Canva graphics aligned to the client’s personal aesthetic.
    • Schedule and publish approved content across platforms.
    • Monitor comments, DMs, mentions, and tags — respond or escalate as appropriate.
    • Repurpose content across platforms to maximise reach.
    • Track performance and prepare simple weekly reports.
  • Marketing Coordination:
    • Plan and execute marketing campaigns tied to the client’s personal brand initiatives.
    • Coordinate collaborations, partnerships, community campaigns, and events.
    • Draft and send email communications using platforms such as Mailchimp or similar.
    • Maintain a database of contacts, media, collaborators, and brand partners.
    • Research opportunities relevant to the client’s story: entrepreneurship, women in sport, water safety, motherhood, and leadership.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY, TANJAY CITY, BACOLOD CITY, CEBU CITY, OR ILOILO CITY. 

Good luck and God Bless!