Job Description
Industry Health Solutions is seeking a highly organized and proactive Executive Assistant to provide administrative support to our executive team. The ideal candidate must thrive in a fast-paced environment, possess excellent communication skills, and have keen attention to detail. If you have a strong sense of discretion and a passion for supporting high-level executives, we invite you to join our dynamic team.
Job Title
- Executive Assistant
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Proven experience as an executive assistant or in a similar administrative role.
- Exceptional organizational and time management skills with the ability to prioritize effectively.
- Strong written and verbal communication skills.
- Proficiency in using Microsoft Office Suite (including Excel) and the ability to learn and work across multiple digital platforms.
- Exceptional research and project management skills.
- Demonstrated professionalism, confidentiality, and discretion in handling sensitive information.
- Detail-oriented with the ability to deliver accurate work within established deadlines.
- Excellent interpersonal skills and the ability to build relationships at all levels.
- Proactive and self-motivated with a problem-solving mindset.
- Flexibility and adaptability to meet changing priorities and work demands.
- Knowledge of our industry/sector is a plus.
Job Responsibilities
- Manage the clinical software system, including compliance checks, processing appointments, correspondence, and payments.
- Perform data entry to meet compliance targets.
- Maintain confidential files, records, and databases with utmost accuracy and discretion.
- Draft and edit business documents, including emails, reports, social media content, and presentations.
- Assist with special projects, research, and analysis to support executive decision-making.
- Screen and prioritize incoming communications, ensuring timely responses and appropriate redirection.
- Identify areas for process improvement and implement efficient administrative systems.
- Coordinate and organize meetings, including logistics and materials preparation.
- Build and maintain positive relationships with internal staff, clients, partners, and stakeholders.
Good luck and God Bless!