Job Description
We are seeking a highly skilled and experienced Executive Assistant to support the Director of our growing accounting practice. This role is ideal for a proactive, detail-oriented professional with a strong background in executive-level support, preferably in an accounting or financial services environment. The successful candidate will play a pivotal role in ensuring the smooth day-to-day operations of the business while managing key administrative and strategic functions.
Job Title
-
Executive Assistant
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Minimum of 3-5 years experience in an executive assistant or similar role, preferably within accounting, finance, or professional services.
- Strong understanding of accounting terminology and industry-specific operations is highly desirable.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant tools.
- Experience with Xero, MYOB, or similar accounting software is an advantage.
- Outstanding written and verbal communication skills in English.
- Strong organizational skills with the ability to manage multiple priorities efficiently.
- High level of professionalism, discretion, and problem-solving ability.
- A proactive and adaptable approach to challenges.
Job Responsibilities
- Provide comprehensive administrative support to the Director, including managing emails, calendars, and appointments.
- Manage the Director’s inbox, respond to emails on their behalf, and ensure timely follow-ups.
- Develop best practices, implement, and maintain Standard Operating Procedures (SOPs) for administrative tasks to enhance efficiency.
- Coordinate and prepare meetings, including agendas, presentations, and minutes.
- Handle confidential documents and sensitive information with discretion.
- Liaise with clients, suppliers, and internal stakeholders on behalf of the Director.
- Assist in project management, ensuring deadlines and deliverables are met.
- Support business development activities, including preparing proposals and reports.
- Assist in the finalisation of financial reports, invoices, and basic bookkeeping tasks as required.
- Manage office operations and implement efficiency improvements.
- Conduct research and prepare reports to aid decision-making.
- Handle ad hoc administrative tasks to support the business.
Good luck and God Bless!