We're Hiring

Executive Assistant

Job Description

As TEMi’s Executive Assistant, you will provide high-level administrative and organisational support to the CEO and the TEMi team. You will manage schedules, coordinate meetings, prepare correspondence and reports, oversee travel arrangements, and assist in the planning and execution of events. Your role will also involve maintaining documentation, streamlining processes, and ensuring the smooth operation of day-to-day activities. As a key contributor, you will enhance efficiency, foster strong stakeholder relationships, and support the delivery of TEMi’s mission to elevate talent mobility across Australia.

Job Title
  • Executive Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Bachelor’s degree in Business Administration, Communications, HR, or Event Management.
  • Certifications in Office Management, Project Management, or CRM systems are an advantage.
  • 5+ years of experience as an Executive Assistant supporting senior leadership.
  • Proven ability to manage multiple projects, meet deadlines, and maintain strong organizational skills.
  • Experience coordinating in-person and virtual events.
  • Strong skills in Microsoft Outlook, Word, Excel, Zoom, and Teams.
  • Familiarity with CRM systems (ActiveCampaign preferred).
  • Basic Canva design and video editing skills.
  • Strong time management and prioritization abilities.
  • Excellent communication and problem-solving skills.
  • Highly organized, detail-oriented, and proactive.
  • Adaptable to fast-changing environments and technologies.
Job Responsibilities
  • Manage schedules, appointments, and travel arrangements for the CEO.
  • Prepare and edit correspondence, reports, and presentations.
  • Track key project timelines, sponsorship deliverables, and event deadlines.
  • Maintain confidentiality while handling sensitive information.
  • Organize and facilitate meetings, including scheduling, agenda preparation, and note-taking.
  • Manage email inboxes, prioritize messages, and coordinate responses.
  • Liaise with internal and external stakeholders, ensuring seamless communication.
  • Assist in organizing company events, including roundtables, masterclasses, and award ceremonies.
  • Coordinate logistics, including venue bookings, catering, and event materials.
  • Monitor sponsorship deliverables and engagement metrics.
  • Update CRM (ActiveCampaign) with new contacts, subscriptions, and engagement tracking.
  • Maintain organized digital and physical records.
  • Ensure CRM data integrity by updating client information and tracking key interactions.
  • Manage calendar scheduling via Outlook, ensuring efficiency in appointments.
  • Support website updates and content management in collaboration with the web team.
  • Utilize Canva for basic graphic design tasks, including certificate preparation.
  • Provide minor video editing support and content uploads to YouTube.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY.

Good luck and God Bless!