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Digital Operations & Marketing Assistant

Job Description

This is an exciting role where you’ll play an important part in the business, working closely alongside myself and my OBM. The main aim of this role is for me to start stepping back from the daily administrative tasks that take up my time, allowing me to work less while focusing more on client delivery, content creation, and marketing activities where I need to show up as the face of the business.

Job Title

  • Digital Operations & Marketing Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • I am looking for someone who:
    • Has great communication and organizational skills.
    • Pays attention to detail and strives for high-quality work.
    • Can juggle many moving pieces while staying calm.
    • Loves to learn new things and can implement new ideas quickly.
    • Is not afraid of new challenges.
    • Is tech-savvy.
    • Can work independently and flexibly.
    • Takes ownership of their work.
    • Would enjoy working with a business that empowers women 40+.
    • Would enjoy working in a small team of women who are warm, friendly, and work hard doing work they love.
  • Skills Required (or can be learned quickly)
    • Canva.
    • Video editing (e.g., CapCut, InShot, or Instagram’s native tools).
    • Ivorey (based on the GoHighLevel platform).
    • Knowledge of marketing funnels and campaign setups.
    • Meta Ads (scheduling and tracking).
    • Showit websites (drag-and-drop templates, similar to Squarespace).
Job Responsibilities
  • Initially, support will fall into the following categories:
  • Ivorey CRM Management (a white label of GHL)
    • Manage client bookings end-to-end.
    • Build and maintain workflows and automations.
    • Create and update templates, surveys, etc.
    • Keep client records, tags, and pipeline stages tidy.
  • Admin Support & Client Experience
    • Schedule emails and newsletters.
    • Manage supplier and venue liaison for in-person events.
    • Onboard new clients for coaching, the mastermind, or other offers.
    • Conduct photography client follow-ups and check-ins.
  • Content Creation
    • Support ongoing content creation for social media (LinkedIn, Instagram, and Facebook).
    • Draft content from scratch or repurpose past content.
    • Edit short-form video and reels, adding captions (content and direction supplied by Fi).
    • Build Canva templates within Fi’s branding.
    • Schedule posts and update Fi’s content planner.
    • When ready, handle engagement through DMs or commenting.
  • Visibility
    • Research and pitch podcasts that suit women 40+ in service-based businesses.
    • Research and pitch for speaking opportunities.
    • Track pitches, follow-ups, and outcomes in a pipeline.
  • Reporting and Stats
    • Track weekly or monthly social media stats: reach, engagement, follower growth, and top posts.
    • Monitor website and newsletter metrics (open rates, clicks, list growth).
    • Perform daily and weekly Meta Ads tracking: clicks, results, and cost per result.
  • AI and Systems
    • Help set up and maintain AI systems.
    • Help build and maintain AI systems to automate tasks.
  • Marketing and Launches
    • Support marketing funnels and launches, including tracking and asset management.
    • Assist with marketing assets (landing pages, email sequences, waitlists, social media).
    • Perform basic website updates (copy tweaks, new testimonials, image swaps).

To Apply, please create your profile at air.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY, TANJAY CITY, OR ILOILO CITY. 

Good luck and God Bless!