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Administrative Assistant

Job Description

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the daily operations of our office. The ideal candidate will be responsible for a broad range of administrative and clerical tasks to ensure the smooth functioning of the business. This role requires excellent communication skills, time management, and the ability to handle multiple priorities with a high degree of accuracy and professionalism.

Job Title

  • Administrative Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Proven experience in an administrative or clerical role.
  • Proficiency in MYOB or similar accounting software.
  • Strong Microsoft Office skills (Excel, Outlook, Word).
  • Excellent verbal and written communication.
  • Exceptional attention to detail and organizational skills.
  • Ability to manage time effectively and meet deadlines.
  • Strong interpersonal skills with a collaborative mindset.
Job Responsibilities
  • Morning Jobs: Check emails and voicemails, deposit yesterday’s receipts into MYOB, apply bank feeds, and update figures. Review debtors, invoice tomorrow’s jobs, and send for payment. Scan jobs two days ahead, update the calendar, and notify the warehouse. Email payment reminders and check TFU and the diary.
  • After Lunch Jobs: Call clients for tomorrow’s installs to confirm payment and time. Recheck TFU and diary, update customer tracking, and follow up on samples. Ensure EFTPOS payments are applied, enter supplier invoices into MYOB, and file today’s jobs.
  • Weekly Tasks: On Mondays, send staff figures to Jo and update customer tracking for Jo and Robbie. Tuesdays involve checking supply-only with the warehouse and installer costs. On Wednesdays, review MYOB orders for install dates. Thursdays, verify accounts payable and subcontractor dates, then prep invoices. Fridays, send the installers’ job list for the next two weeks.
  • Monthly Tasks: On the 5th, request warehouse POs. Match invoices with statements and folders, prepare EOM for Jo, and follow up on claims. In the last week, check subbie insurances, follow up on pending items, assess PO/book needs, and record underlay purchases.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY. 

Good luck and God Bless!