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Business Support Specialist

Job Description

We are seeking a highly organized, proactive, and versatile Business Support Specialist professional to provide comprehensive administrative, operational, and executive assistance. In this role, you will act as a key backbone for our leadership team, managing complex diaries, assisting with finance and social media, and ensuring daily business operations run smoothly. The ideal candidate is a master multitasker with excellent communication skills and a sharp eye for detail.

Job Title

  • Business Support Specialist

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Proven experience in an administrative, executive assistant, or business support role.
  • Strong proficiency with email management and digital calendar tools (Outlook/Google Workspace).
  • Experience with or basic knowledge of accounting software (specifically Xero is highly desirable).
  • Familiarity with basic social media content coordination and scheduling.
  • Excellent written and verbal communication skills for phone and email management.
  • Strong organizational skills with the ability to prioritize tasks and meet deadlines.
  • High level of discretion and trustworthiness when handling sensitive financial or client data.
Job Responsibilities
  • Diary and Inbox Management: Manage schedules and emails for Executives, including the Managing Director, and provide support inbox management for the Practice Director.
  • Executive Support: Assist and coordinate new client meetings for executives.
  • Event Coordination: Assist with planning events, including securing venues, arranging catering, and managing bookings as required.
  • Research & Procurement: Conduct research and handle quote comparisons for business necessities (e.g., insurance).
  • Financial Administration: Support finance operations, upload expense receipts to Xero to support executives, and follow up on internal approvals.
  • Communication & Triage: Efficiently redirect incoming emails and support phone inquiries as required.
  • Digital Presence: Coordinate social media posts and assist with content creation.
  • Data & Admin Maintenance: Perform ongoing data entry, database clean-up, and general administrative tasks to keep operations running efficiently.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY.

Good luck and God Bless!