Discover exactly what tasks you can empower offshore staff to complete and grow your business faster than ever before.
Job Description
We are seeking a proactive, highly organised, and detail-oriented Business Administrator & Bookkeeper to join our growing operations team.
This role will be responsible for a broad range of financial, administrative, and operational support functions, including day-to-day bookkeeping, accounts payable and receivable, client invoicing, orders, account reconciliations, and all manner of general business administration including some special projects depending on workload.
You will play an important role in maintaining efficient back-office operations and supporting our technicians, administration, management, and project teams. The ideal candidate will be confident working independently, be dynamic, self-organised, and comfortable managing competing priorities in environment.
Job Title
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Business Administrator & Bookkeeper
Work Schedule
- Day Shift
Job Qualifications/Requirements
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Qualifications & Experience
- A qualification in accounting, finance, business administration, or a related field will be preferred but not essential.
- You must have at least three years of hands-on experience in bookkeeping and office administration.
- Experience supporting New Zealand, Australian, or UK-based businesses is highly desirable.
- Experience working with trade, civil, infrastructure, or field-service businesses will be an advantage.
Technical Skills
- Proficiency with cloud-based accounting software (Xero is used and therefore preferred).
- Strong proficiency in Microsoft Office products/platforms required.
- Confident using digital document management and online collaboration tools.
- Experience with SimPRO or similar job management software is advantageous, but not essential.
Job Responsibilities
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Financial & Bookkeeping
- Day-to-day bookkeeping including accounts payable and accounts receivable functions, processing supplier invoices, client billing, reconciliations of bank accounts, receipting orders and claims, statement reconciliations, and job costs.
- Payroll including timesheet reconciliation and expense reimbursements.
- Debtor management including reminders and escalation if required under direction. Other financial and bookkeeping duties as requested to support our existing team.
Administrative & Operations
- Support job management and administration workflows, including job cards, service requests, maintenance records, work orders, and project documentation.
- Actively managing our shared administration email inbox and responding to queries as delegated.
- Digitise, catalogue, file, and maintain administrative records, including client service agreements, emails, service reports, maintenance logs, updating of catalogue items and pricing, and compliance documentation.
- Work in our job management system to assist with workflows from beginning to end.
- Maintain accurate and up-to-date client, supplier, project, and administrative records. Other administrative and operational duties as required.
Good luck and God Bless!