Book A CallSign Up
Back to Job Post
We're Hiring

Architectural Admin Assistant

Job Description

Home By MM is seeking an organized, proactive, and personable Architectural Admin Assistant to be the backbone of our daily operations. This role balances high-level administrative support, digital marketing, and specialized architectural research. It is designed for a “systems-first” individual who thrives in a creative environment and is eager to learn the technical back-end of a high-end design practice, from council zoning to project planning.

Job Title

  • Architectural Admin Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Highly Organized: A “systems-first” mindset with a passion for bringing order to busy environments.
  • Tech-Savvy: Proficiency with Microsoft Suite, Dropbox, and social media; experience with Canva or Paymo is a significant plus.
  • Professional Communicator: Excellent written and verbal skills for interacting with VIP clients and consultants.
  • Proactive Learner: A strong desire to undergo training for technical architectural tasks and Victorian-specific property research.
  • Detail-Oriented: Ability to manage complex filing systems and maintain precise project data.
Job Responsibilities
  • Project & Task Management: Oversee tasks in Paymo, maintain priority lists, and manage digital filing across Google Drive and Dropbox.
  • Communication & Customer Service: Manage email flow, respond to social media inquiries (FB/IG), and conduct outbound calls to leads and customers.
  • Marketing & Content Creation: Design social media assets in Canva, manage LinkedIn profiles, and provide SEO/image optimization for the company website.
  • Studio Administration & Finance: Record meeting minutes, manage studio stock/supplies, process new orders, and assist with HR tasks and invoicing.
  • Specialized Architectural Support: Conduct property research using VicPlan, Landata, and Dial Before You Dig; set up technical documentation including Finishes Schedules and Town Planning Reports.
  • Client Engagement: Reach out to clients for reviews and maintain professional relationships with consultants and project stakeholders.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE  CITY, TANJAY CITY, OR ILOILO CITY. 

Good luck and God Bless!