We're Hiring

Administrative Assistant

Job Description

We are seeking a well-organized and proactive Administrative Assistant to join our team. The ideal candidate will possess excellent communication skills, be proficient in Google Suite (Docs, Sheets, etc.), and have a keen eye for detail. This role involves a variety of administrative tasks, including liaising with customers, suppliers, and fellow employees, processing quotes and invoices, and maintaining high levels of communication within the team.

Job Title
  • Administrative Assistant
Work Schedule
  • Dayshift
Job Qualifications/Requirements
  • Excellent oral and written communication skills in English.
  • Proficiency in Google Suite (Docs, Sheets, etc.).
  • Strong organizational skills and attention to detail.
  • Ability to answer phones, respond to emails, follow up on quotes, and type quotes accurately.
  • Experience in following up with debtors, reconciling accounts, and coordinating with suppliers for credits.
  • Capability to set up and create new quote templates.
  • Experience in booking jobs, completing forms, and following up on various application forms from suppliers.
  • Ability to keep licenses, equipment, and vehicles updated.
  • Flexibility to handle various small administrative tasks as needed.
Job Responsibilities
  • Interact with customers, suppliers, energy authorities, tradesmen, and fellow employees both over the telephone and in person.
  • Accurately and efficiently process quotes, invoices, and correspondence.
  • Maintain a high level of communication with fellow employees regarding job-related tasks.
  • Follow established procedures and systems to ensure consistency in all tasks.
  • Efficiently input information into systems and ensure accuracy.
  • Plan, coordinate, and follow through on various projects.
  • Assist fellow employees with tasks as required or requested.
  • Maintain and coordinate training schedules for tradesmen.
  • Suggest and implement improvements for new and existing processes.
  • Handle all incoming calls, take detailed messages, and forward them to the appropriate personnel.
  • Perform word processing, maintain spreadsheets, and handle routine correspondence.
  • Collect mail, scan, sort, photocopy, fax, and report in a timely manner.
  • Perform any other tasks requested by the directors to ensure the smooth running of the business.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY OR TANJAY CITY, NEGROS ORIENTAL

Good luck and God Bless!