Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. The ideal candidate will possess exceptional administrative skills and a keen eye for detail, ensuring the smooth operation of daily tasks and activities. This role demands a high level of professionalism, excellent communication abilities, and the capacity to handle multiple responsibilities efficiently.
Job Title
- Administrative Assistant
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Not required but it would be desirable if you have at least 3-6 months Australian Real Estate experience.
- Proven experience as a Virtual Assistant or in a relevant administrative role.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Familiarity with CRM systems and database management.
- Excellent organizational and time-management skills.
- Strong written communication abilities.
- Basic graphic design skills and familiarity with Canva and Photoshop.
- Ability to manage multiple tasks and prioritize effectively.
- High degree of professionalism and discretion.
- Positive attitude and proactive approach to tasks.
- Real estate experience is desired but not essential
Job Responsibilities
- Filter, organize, and manage incoming emails and spam.
- Update and maintain CRM systems and contact databases.
- Respond to customer service emails and handle inquiries.
- Send meeting reminders and manage calendar appointments.
- Schedule and confirm appointments.
- Provide timely reminders for important tasks and deadlines.
- Organize and manage files in Dropbox; perform data entry in Microsoft Office.
- Prepare presentations using PowerPoint or Keynote.
- Convert, split, and merge PDF documents.
- Document internal processes and procedures on Google Sites; create flowcharts.
- Transcribe video/audio recordings and assist with eBook formatting.
- Conduct online research and compile detailed reports.
- Schedule and post updates on social media platforms using pre-designed Canva templates.
- Edit and proofread email content.
- Create basic graphics and perform simple photo editing tasks.
Good luck and God Bless!