Job Description
MiSolutions Group is seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team. This key role is essential for ensuring the smooth and efficient operation of our office, providing vital administrative support that contributes to the overall effectiveness of our business.
We are dedicated to keeping our customers at the forefront of technology.
We simplify life through expert implementation of electrical, security, automation, and communications solutions.
Our Values
People First
Forward Thinking
Exceptional Quality Consistently
Work Hard, Play Hard
If you thrive in a fast-paced environment and are eager to make a meaningful impact, we want to hear from you!
Job Title
Administrative Assistant
Work Schedule
- Day shift
Job Qualifications/Requirements
- Alignment with our Core Values
- Excellent English communication skills (both verbal and written)
- Strong computer proficiency, particularly in Microsoft Office
- Experience with Simpro Job Management Software (a plus)
- Previous experience as a Virtual Assistant (a plus)
- Effective time management skills
- Ability to learn quickly and a proactive attitude
- Basic graphic design skills (e.g., Canva)
Job Responsibilities
- Manage email correspondence, filter spam, and handle customer service inquiries
- Oversee database management, including CRM updates and contact organization
- Schedule appointments and send reminders to clients and the CEO
- Maintain organized file storage on SharePoint
- Perform data entry tasks in Microsoft Office
- Create and manage spreadsheets and prepare presentations (PowerPoint/Keynote)
- Handle PDF conversions and create flowcharts for processes
- Design site maps and organize project data via SharePoint
- Prepare customized project handover documents using templates
- Facilitate document approval processes and file storage organization
- Enter data into job management software and manage SharePoint folders
- Oversee site asset management
- Conduct video and audio transcription
- Format simple eBooks and create reports
- Perform online research, data mining, and lead generation
- Assist with blog publishing and personal errands
- Prepare training materials and assist with project management
- Schedule and post updates on Facebook and LinkedIn
- Engage in email marketing, including editing and proofreading
- Execute basic graphic design tasks
- Perform simple image editing using Photoshop (cropping, brightness adjustments)
- Undertake additional tasks as assigned by supervisors or management
Good luck and God Bless!