Job Description
Intelligent Energy Systems (IES) is a leading software and consultancy firm specializing in energy market data analytics and optimization, with offices in Australia, South-East Asia, and Canada. We are seeking an experienced Administrative Assistant to join our Corporate Services team at our WrkPod office in Dumaguete, Philippines. The role involves managing finance and HR administration, coordinating corporate events and travel, and improving processes. The ideal candidate should have at least 5 years of relevant experience, excellent organizational skills, and proficiency in MS Office and other technology.
Job Title
- Administrative Assistant
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Excellent English language skills (written and verbal)
- Excellent interpersonal skills
- Advanced skills in MS Excel, MS Word, MS PowerPoint, MS Teams, Outlook
- Strong technology skills, able to learn new software quickly
- Strong collaboration skills
- Highly motivated and organised
- Strong attention to detail
- Ability to manage and meet deadlines
- Willingness to travel occasionally within the Philippines and to Australia (with a valid international passport).
- Client liaison or customer support experience
- Experience with Xero accounting software
- Strong presentation skills
- Advanced SQL skills and understanding of replication topologies, software integration, and troubleshooting for senior-level tasks.
- Ability to work independently on case resolutions unless product development is required.
- ERP certification in key integration areas desirable.
Job Responsibilities
- Invoicing, organising payments, bank reconciliations, timesheet management, reporting.
- Recording staff leave, ensuring adherence to staff policies, updating staff information, onboarding staff, training staff in corporate administration systems.
- Planning, booking, and arranging corporate events and travel.
- Documenting corporate administration procedures, updating policies and procedures.
- Improving administrative processes to make them more efficient, communicating to staff and training them in new administrative processes.
- Managing email for the main IES Admin Account, updating corporate databases and knowledge management systems, maintaining the corporate filing system, ad hoc data analysis and project administration work, providing administrative support to IES as required.
Good luck and God Bless!