Job Description
We are seeking an organized Administrative Assistant to support office operations, manage schedules, and assist with various tasks. Strong organizational and communication skills are required.
Job Title
- Administrative Assistant
Work Schedule
- Day shift
Job Qualifications/Requirements
- Must possess Excellent English communication skills both Verbal & Written.
- Fresh graduates are welcome to apply
- Not required but it would be desirable if you have at least 3-6 months work-related experience.
- Virtual Assistant experience is a plus
- Good Time Management skills
- Able to take the initiative
- Fast learner
Job Responsibilities
- Email & Schedule Management Tasks
- Email Management (Filtering Emails/ Managing Spam)
- Database Management (CRM Management/ Updating contacts)
- Answering Customer Service Emails/ Enquiries
- Calendar Management (Sending Meeting reminders to client and CEO)
- Appointment Setting
- Reminder Services
- File Storage and Organization
- Dropbox / G Suite / Google Drive Organization
- Data Entry in Microsoft Office/ Open Office/ Google Docs
- Creating/ Managing Spreadsheet/ E. Excel
- Preparing PowerPoint/ Keynote Presentations
- PDF Conversion, Splitting/Merging
- Google Sites (Documentation of internal processes and procedures)
- Flowcharts for processes and systems
- Administrative & Blogging Tasks
- Video and Audio Transcription
- Simple eBook Layout or Formatting (Basic/Using templates)
- Report Creation
- Online Research
- Data Mining/ Lead Generation
- Blog Publishing (uploading content only)
- Personal Errands (purchasing gifts online, etc)
- Project Management & Training Tasks
- Preparation of Training Materials
- Social Media Management
- Posting and scheduling Facebook insights/ Social Media Updates
- Email Marketing
- Editing/ Proofreading Emails
- Visuals and Designs
- Basic graphic design
- Basic Photoshop/ Cropping, adjusting image size, adjusting brightness, contrast (no advanced photo manipulation)
- Other Administrative Tasks
- Perform other administrative duties as assigned by supervisors or management.
Good luck and God Bless!