Job Description
We are seeking a proactive and detail-oriented Administration Assistant to join our property management team in Adelaide, South Australia. The ideal candidate will provide essential administrative support to ensure the smooth and efficient operation of our office and property management department. This role is crucial in contributing to the overall effectiveness of our business and supporting property managers with various tasks.
Job Title
- Administration Assistant
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Excellent English communication skills, both verbal and written.
- Strong time management skills and the ability to prioritize tasks effectively.
- Initiative-taking, fast learner, and tech-savvy.
- Familiarity with property management processes and real estate knowledge is preferred.
- Proficiency in Microsoft Excel, Canva, and Eagle Software (CRM).
- Experience with Trello, Microsoft Suite, Synology, and property management software.
- Ability to follow instructions accurately and provide constructive feedback.
- Fresh graduates are welcome to apply; experience in a related field is a plus.
- Previous experience as a Virtual Assistant is highly regarded.
Job Responsibilities
- Manage and filter emails, including handling spam and important communications.
- Maintain and update CRM databases, ensuring all contacts are up-to-date.
- Provide reminder services for property management tasks and appointments.
- Organize and manage file storage systems using Synology and Dropbox.
- Perform data entry and maintain documents using Microsoft Office Suite and Teams.
- Create and manage spreadsheets in Excel; convert and manipulate PDFs.
- Develop flowcharts to streamline processes and systems.
- Follow process steps in Trello and other company software.
- Use property management software such as PropertyMe and Inspection Express.
- Proofread and prepare inspection reports and other property management documents.
- Assist in report creation, online research, and data mining for lead generation.
- Draft contracts, management agreements, leases, and property listings.
- Process tenant applications and manage the leasing process.
- Assist with personal errands, such as purchasing gifts online.
- Support project management and preparation of training materials.
- Assist with posting and scheduling social media updates on platforms like Facebook and LinkedIn.
- Support blog publishing by uploading content as needed.
- Create basic graphic designs using Canva and Photoshop.
- Perform simple photo editing tasks such as cropping, resizing, and adjusting image brightness and contrast.
- Perform additional administrative duties as assigned by supervisors or management.
- Provide feedback on processes and suggest improvements.
Good luck and God Bless!