Job Description
This is an exciting opportunity for a recent graduate or someone with transferable skills to develop their administrative skills in a supportive and positive environment. The Administrative Assistant plays a vital role in ensuring the smooth operation of our office by providing comprehensive administrative and clerical support. You will be responsible for a variety of tasks, including email and calendar management, file organization, social media management, and assisting with projects.
Job Title
Administration Assistant
Work Schedule
- Day shift
Job Qualifications/Requirements
- Excellent written and verbal communication skills in English.
- Strong organizational and time management skills.
- Ability to take initiative, be a fast learner, and work independently.
- Experience with virtual assistant work is a plus.
- Proficiency in Microsoft Office Suite or Google Docs is preferred.
- Basic knowledge of social media platforms (Facebook & LinkedIn) is a plus.
Job Responsibilities
- Manage email inquiries, including filtering spam and responding to customer service emails.
- Maintain and update contact databases (CRM)
- Schedule appointments and send meeting reminders to clients and the CEO.
- Create and manage calendars.
- Proofread and edit emails for clarity and professionalism.
Organize and maintain files using cloud storage systems (Dropbox, G Suite, Google Drive). - Utilize Microsoft Office Suite (Word, Excel), Open Office, or Google Docs for data entry, spreadsheet creation, and report preparation.
- Create basic presentations using Google Slides or Keynote.
- Manage document conversion, splitting, and merging (PDFs).
- Develop and maintain internal documentation (Google Sites “Dwight”) and flowcharts for processes and systems.
- Conduct online research and data mining for lead generation.
- Assist with basic blogging tasks and simple eBook layout.
- Run errands as needed (purchasing office supplies or gifts online).
- Assist with project management tasks, including the preparation of training materials.
- Monitor, post, and schedule social media updates (Facebook & LinkedIn).
- Manage and schedule email marketing campaigns.
- Perform basic graphic design tasks (cropping, resizing, adjusting brightness/contrast).
- Complete other administrative duties as assigned by supervisors or management.
Good luck and God Bless!