Job Description
We are seeking a dedicated and detail-oriented Administration Assistant to join our team. The successful candidate will take ownership of their role, ensuring efficient and accurate completion of administrative duties, including data entry and reporting. This position requires a proactive approach, exceptional organizational skills, and a commitment to delivering a world-class experience to all internal and external customers in line with our driving values and distinctive capabilities.
Job Title
- Administration Assistant
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Demonstrated ability to take ownership and responsibility for assigned tasks.
- Proficient in collecting, formatting, and reporting key data metrics.
- Strong organizational skills with the ability to prioritize and manage tasks effectively.
- Attention to detail and accuracy in performing administrative duties, including data entry.
- Understanding of metrics, formulas, and reporting methods.
- Upholds confidentiality, loyalty, and integrity in all aspects of work.
- Excellent communication skills and a collaborative team player.
- Positive ‘Can Do’ attitude with the ability to manage pressure.
- Competency in IT skills, including data interpretation and utilization of company systems.
- Adherence to workplace health and safety standards while maintaining neat and traceable documentation.
Job Responsibilities
- Report to the Finance & IT Manager – ‘Keeping the Score’.
- Understand products/specifications, relevant Australian Standards, and company direction.
- Understand company data repositories and IT resources.
- Enter sales orders accurately and promptly.
- Format, analyze, and report/interpret key data findings in a timely manner.
- Perform administration tasks (as requested) with accuracy and timeliness.
- Review and report on factory and subcontractor labor.
- Assist with the creation of pre-builds and product costings.
- Assist with managing dashboards.
- Provide written reports to management as required.
- Maintain product and customer reports.
- Conduct data cleansing and updating as needed.
- Work to daily timelines, KPIs, and budgets with reporting.
- Communicate constantly with the Finance & IT Manager, providing progress reports.
- Deliver superior service to all customers (internal & external), ensuring Flair, Service & Certainty at every touchpoint.
Good luck and God Bless!