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Administration Assistant and Bookkeeper

Job Description

For the office to run effectively and efficiently, the administrative assistant provides crucial administrative support. They contribute to the overall effectiveness of the business and help manage daily duties, including bookkeeping, administrative work and assisting with sales and marketing including website updates.

Job Title

  • Administration Assistant and Bookkeeper

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Must possess Excellent English communication skills both Verbal & Written.
  • Must have excellent attention to detail.
  • Good proficiency with Microsoft Outlook, Word and Excel.
  • It would be desirable if you have at least 3-6 months work-related experience.
  • Experience with business accounting packages would be preferred. Especially Reckon Accounts, although any Australian bookkeeping experience would be helpful.
  • Any experience or knowledge of basic WordPress website editing/updating would be favourable. (bonus skills, training provided).
  • Virtual Assistant experience is a plus.
  • Good Time Management skills.
  • Able to take the initiative.
  • Fast learner
  • Any experience or education in engineering/technology related disciplines would be favourable.
Job Responsibilities
  • Bookkeeping:
    • Matching & Entering Bank Transactions
    • Reconciling Bank Statements
    • Checking Supplier Statements
    • Chasing Overdue Customer Payments
    • Sending Monthly Statements to Customers
    • Create Cash Flow Forecast
    • Other general bookkeeping tasks.
  • Email Management Tasks:
    • Database Management (CRM Management/ Updating contacts).
    • Answering Basic Customer Service Emails/ Enquiries.
    • Reminder Services.
  • File Storage and Organization:
    • OneDrive Organization
    • Data Entry in Microsoft Office
    • Creating/ Managing Spreadsheet/ Excel
    • PDF Editing
    • Clickup (Documentation of internal processes and procedures)
    • Read, understand and update flowcharts for processes and systems (LucidChart)
  • Administrative Tasks:
    • Answering phone calls when other team members are not available
    • Processing Customer Credit Applications
    • Handling Customer Paperwork & Online Procurement Systems
    • Order tracking and follow-up
    • Processing & Updating Excel price lists
  • Social Media Management (Bonus skills only, training provided):
    • Scheduling LinkedIn / Social Media Updates
    • Review & action comments on website
  • Marketing Support (Bonus skills only, training provided):
    • Updating content on website (WordPress, WooCommerce)
    • Editing PDF product information
    • Blog Publishing (curating, uploading & editing content) in WordPress
    • Creating images for blogs using Canva
    • Checking website for errors
    • Assisting with Managing Marketing Activities
    • Following Up Customers After Sales Activities
    • Basic graphic design and image manipulation in Canva
  • Other Administrative Tasks:
    • Perform other administrative duties as assigned by supervisors or management.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY, OR TANJAY CITY. 

Good luck and God Bless!