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Administration & Accounts Assistant

Job Description

Our team of trust accountants all have 15+ years of experience in their role. However, we are at the point in our growth where we are looking to take our overall efficiency to the next level by adding to our team with a new international team member in support of the team.

This role will provide two main benefits to the business:

– [A] to assist the trust accounting team with several of their activities by performing and being responsible for certain aspects of their current role.

– [B] to assist the management team (and team overall) with several important business functions outside of accounts.

The role represents a fantastic opportunity to learn the basics of trust accounting – with an aim to take on more responsibility as you learn and prove yourself.

As we grow we will continue to employ more international team members within this role – likely as a mix of Accounts and Administrative responsibility. It is possible that there will be further roles of a more senior nature to which you could be promoted into.

Please know that trust accounting is not the same as BAS accounting. It is an important compliance function in the real-estate industry in Australia and very different. The role is a great opportunity to learn about the real estate industry.

Job Title

  • Administration & Accounts Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • High personal interest in accounts / numbers and problem solving.
  • Very high attention to detail – we access the bank accounts and property management software for many clients and accuracy of our work is paramount.
  • Awareness of the importance of Australian Privacy Legislation.
  • Being confident and accountable for delivery of the requirements of the role.
  • Dedication to complete responsibilities in a timely & efficient manner.
  • Being a great human. Friendly and personable – confident to mix and discuss with a team of good-humoured senior accountants.
  • Ability to focus between competing tasks and prioritise in a busy environment.
  • Being able to laugh – as life is too short without a good belly-laugh now and then.
Job Responsibilities
  • Assist our trust accounting team by being responsible to perform these aspects of their role:
    • Bills entry and coding
    • Preparation of client EOM reports
    • Preparation of our EOM process
    • Preparation of client payment files
    • Daily bank statement access & import (to property management software) in readiness for bank reconciliation
    • Preparation of client reports
  • Assist the Directors / Leaders (accounts administration perspective):
    • Assist with onboarding new clients.
    ⁃ Review of cost-codes and chart of accounts.
    ⁃ Executing reports on the accounts.
    ⁃ Assist with review of balances.
    ⁃ Create / Setup new client configuration and task management system.
    ⁃ Preparation of client members in telephony and other systems.
    ⁃ Create client filing and daily workbooks.
    • Assist with Balance Reconciliations (preparation):
    ⁃ Running preparatory reports.
    ⁃ Creating Bank statements.
    ⁃ Importing and formatting for data matching.
    ⁃ Perform semi-automated data matching.
  • Administrative role components to include (amongst others):
    • Procedures – Participate and lead in the documentation of company procedures and assist to uplift the quality of procedures
    • Travel – Booking and establishing travel arrangements & team get-away
    • Reporting – Administrative and KPI reporting across the team
    • Schedule client review meetings
    • Website Testing
    • Others

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY.

Good luck and God Bless!