Job Description
The Accounts Receivable Specialist is responsible for managing the entire lifecycle of sales orders, from fulfillment to revenue allocation. This position involves creating and overseeing contracts in the revenue management system, ensuring accurate invoicing for customers and partners, and facilitating proper revenue allocation across various departments within the organization.
Job Title
Accounts Receivable Specialist
Work Schedule
- Day shift
Job Qualifications/Requirements
- Bachelor’s degree in Accounting, Finance, or related field.
- Proven experience in accounts receivable, order fulfillment, and revenue management.
- Familiarity with applicable accounting principles and regulations.
- Experience with revenue management systems and CRM software (e.g., Epicor).
- Ability to analyze financial data and generate reports.
- High level of accuracy in tracking payments and managing records.
- Ability to prioritize tasks effectively and meet deadlines.
- Openness to changes in processes or software as needed.
- Honesty and integrity when handling sensitive financial information.
- Strong analytical skills to address discrepancies and provide solutions.
Job Responsibilities
- Collaborate with the Business Development Team to ensure timely and accurate fulfillment of sales orders.
- Monitor the progress of sales orders and ensure alignment with customer/end users contracts and expectations.
- Coordinate with internal teams to resolve any order discrepancies or delays.
- Create, review, and manage customer/end user contracts within the revenue management system, ensuring all terms and conditions are accurately reflected.
- Set up contracts for recurring revenue, one-time sales, or service-based revenue as per business agreements.
- Ensure that contract amendments, renewals, and cancellations are processed in the system accurately.
- Address concern proactively and providing clear communication on outstanding balances to Epicor/ partners.
- Update customer records in the CRM system and ensure all end users products details are accurately recorded.
- Generate accurate and timely invoices for customers/partners based on the terms of the sales orders and contracts.
- Ensure that invoices comply with customer contracts, including appropriate pricing, taxes, discounts, and payment terms.
- Collaborate with the Business Development team to address any billing disputes or discrepancies raised by customers/partners.
- Work closely with the internal team to follow up on overdue invoices
- Ensure that revenue is recognised in compliance with Australian accounting standards and the organisation’s revenue recognition policies.
- Allocate revenue between departments, business units, or cost centers based on the nature of the sale and internal allocation rules.
- Work closely with the finance manager to ensure revenue allocation aligns with the organisation’s reporting requirements.
- Prepare monthly, quarterly, and annual reports on sale order, recurring revenue by products, revenue allocations, and departmental performance.
- Provide insights on customer products modules, monthly average recurring revenue forecast and on recommendations to improve the efficiency of the order-to-cash cycle.
- Conduct variance analysis to identify discrepancies between forecasted and actual revenue.
- Ensure compliance with all financial policies, procedures, and regulatory requirements.
- Assist internal and external accountant by providing necessary documentation and explanations for revenue-related transactions.
Good luck and God Bless!