Job Description
We are seeking a reliable and detail-oriented Accounts Administrator with at least two years of bookkeeping experience to join our growing offshore team. This role supports an Australian strata management business and works closely with our internal finance and operations teams to ensure the smooth management of financial records and accounts processes.
You will be responsible for accounts payable, bank reconciliations, and general bookkeeping tasks using Xero, while assisting the Australian team of strata managers with financial administration related to their portfolios.
The successful candidate will work Australian business hours while observing Philippine public holidays and will collaborate with our existing offshore team of seven.
Job Title
-
Accounts Administrator
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Minimum 2 years’ experience in bookkeeping or accounts administration.
- Strong accounts payable experience.
- Demonstrated experience using Xero accounting software.
- Experience performing bank reconciliations, including resolving discrepancies.
- Strong attention to detail and high level of accuracy
- Good problem-solving skills, particularly when investigating reconciliation issues.
- Ability to work Australian business hours.
- Strong written and verbal English communication skills.
- Desirable:
• Experience supporting an Australian business or accounting environment.
• Experience in property, real estate, or strata management accounting (not essential).
• Familiarity with cloud-based business systems and digital document management.
Job Responsibilities
- Accounts Payable:
• Process supplier invoices accurately and in a timely manner.
• Verify invoice details, coding, and approvals prior to payment.
• Maintain organised records of invoices and supporting documentation.
• Communicate with suppliers regarding invoice queries or discrepancies.
• Prepare payment batches and assist with payment processing where required. - Bank Reconciliations:
• Perform daily and monthly bank reconciliations in Xero.
• Identify and investigate discrepancies between bank transactions and accounting records.
• Resolve reconciliation issues through careful review and problem solving.
• Maintain accurate and up-to-date financial records. - Bookkeeping and Financial Administration:
• Assist with general bookkeeping tasks within Xero.
• Allocate transactions correctly across accounts and cost centres.
• Maintain financial data integrity and consistency across systems.
• Assist with month-end processes where required.
• Support accurate financial reporting by maintaining well-structured records. - Support to Strata Managers:
• Provide financial administrative support to a team of five Australian strata managers.
• Assist with the processing and recording of financial transactions relating to property portfolios.
• Maintain clear communication with managers regarding outstanding invoices or reconciliation queries.
• Work collaboratively to ensure financial processes run efficiently across the business. - Team Collaboration:
• Work as part of an established offshore administration team of seven.
• Communicate effectively with both offshore colleagues and Australian-based staff.
• Follow internal procedures and maintain consistency in financial processes.
• Contribute to ongoing improvements in accounting workflows and systems.
Good luck and God Bless!