Job Description
We are a body-positive, mindfulness-infused boudoir photography studio based in Golden, Colorado, USA. Our mission is to help women feel seen, safe, and celebrated — and we extend that same care and empowerment to our team.
We are looking for a proactive and detail-oriented Virtual Assistant (VA) to support the studio’s day-to-day operations. This role is best suited for someone who is highly organized, tech-savvy, and motivated to go beyond tasks — someone who thrives on streamlining processes, improving efficiency, and contributing to the bigger picture of the business.
Job Title
-
Virtual Assistant
Work Schedule
- Day Shift
Job Qualifications/Requirements
- You’re someone, who is excited to support a woman-owned business all about celebrating, empowering, and supporting women.
- You’re a quick learner who thrives on taking initiative and figuring things out.
- You’re an independent problem solver who’s willing to research, troubleshoot, and propose smart solutions without waiting for instructions.
- You’re a clear, proactive communicator — you’re comfortable giving heads-ups about delays or blockers, following up kindly but consistently, and keeping things moving without dropping balls.
- You take pride in doing a good job — not just completing the task, but doing it thoughtfully and thoroughly.
- You’re the kind of person who catches a typo, double-checks the details, and takes pride in your thoroughness.
- You’re driven by efficiency — not just doing things fast, but doing them better and smarter.
- You’re not just a task rabbit. You step back to understand the strategy so you can better prioritize your own work and make aligned, independent decisions.
- You’re excited by tech and automation. You’re already using tools like ChatGPT or Airtable — or at least eager to learn how they work.
- You care deeply about improving your craft, trying new tools, and growing your skills over time — not getting stuck in “how it’s always been done”.
- You understand the value of brand voice and client experience — even in the smallest to-dos.
- You’re a systems thinker and a human-centered doer.
- You can work some overlap with US MST hours (starting at 4am or 5am Philippines time can work!).
Job Responsibilities
- Achieving inbox zero daily (and flagging anything that needs my attention, plus ensuring follow up happens).
- Updating the CRM with client payments, notes, and status changes.
- Managing my calendar — including scheduling sessions, consults, and personal reminders.
- Helping prevent cancellations and reschedules through proactive communication and thoughtful responses — including exploring downgrade options, offering solutions, and preserving the sale when possible.
- Booking vendors (like makeup artists) and making sure everyone has what they need to show up and shine.
- Updating monthly KPIs in Airtable or Sheets.
- Supporting one-off projects and research — from tool comparisons to client gift ideas.
- Tracking and supporting the client experience — from referrals and reviews to feedback forms and thoughtful hype moments throughout their journey.
- Creating and managing organized trackers in Airtable or Sheets to keep projects and workflows running smoothly.
- Representing the company professionally — making the brand look and feel trustworthy, polished, and high-end in every email, message, or interaction.
- Supporting overall organization & helping turn chaos into calm.
Good luck and God Bless!