Job Description
The Senior HR Consultant plays a key role in delivering high-quality, efficient, and confidential support across all areas of Human Resources. This role provides first-level HR advice and administrative assistance to managers and employees, supports the implementation of HR processes and systems, and helps ensure compliance with New Zealand employment legislation. Working closely with the HR and Executive Support Manager and other key stakeholders, the HR Administrator contributes to the smooth operation of recruitment, onboarding, performance management, health and safety, employee engagement, and policy implementation, supporting a positive and legally compliant workplace culture.
Job Title
-
Senior HR Specialist
Work Schedule
- Day Shift
Job Qualifications/Requirements
- A relevant tertiary qualification in Human Resources, Business Administration, or a related field.
- A minimum of three – five years’ experience in an HR Administrator or Coordinator role, covering a broad range of functions including:
• Recruitment coordination and candidate management
• Health & Safety administration
• HR compliance and employment documentation
• HRIS systems maintenance
• Internal communication and employee engagement initiatives
• Support for performance management processes and onboarding/offboarding - Experience supporting leaders and managers across business functions.
- Experience conducting reference checks, managing job ads, and preparing employment-related documentation.
- Sound understanding of New Zealand employment legislation, including: The Holidays Act 2003 Employment Relations Act 2000 Health and Safety at Work Act 2015. – Preferred but also willing to train the candidate.
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Comfortable using HRIS and CRM systems; ability to quickly learn and adopt new technologies and platforms.
- Familiarity with digital and AI tools such as ChatGPT, Microsoft Copilot, LinkedIn Recruiter, or similar platforms to enhance HR processes.
- Strong organisational and time management skills with the ability to manage competing priorities and meet deadlines.
- Excellent verbal and written communication skills, including the ability to draft clear correspondence and support documentation.
- High level of attention to detail and accuracy in all areas of work.
Adaptable and proactive, with a continuous improvement mindset. - Discreet and professional, maintaining confidentiality and integrity in all HR matters.
- Collaborative team player who builds effective working relationships across departments.
- Customer-focused and responsive to employee and manager needs.
- Demonstrates initiative and takes ownership of responsibilities.
- Has worked for Western international companies or someone who has work outside of the Philippines.
- Loves people and is determined to find solutions.
- Experience supporting multiple countries is a strong plus.
Job Responsibilities
- Deliver first-level support on HR queries from employees to the HR and Executive Support Manager, as well supporting other managers across the business, as needed.
- Assist in promoting diversity, wellbeing, and team engagement initiatives.
- Assist with communicating policy changes to employees and ensuring understanding and compliance.
- Be involvement in strategic initiatives (e.g., organisational development, succession planning, change management).
- In conjunction with the Senior Administrator, review HRIS systems to ensure they are up to date and fit for purpose.
- Maintain accurate and up-to-date employee records (digital and physical) in compliance with the Privacy Act.
- Assist the HR Manager in drafting and reviewing HR policies and procedures.
- Provide administrative assistance for Health & Safety processes in the absence of the Administration Assistant, including documentation, record-keeping, and compliance support through TeamMate.
- Oversee automated Performance Review process to ensure communications are complete and review deadlines are met.
- Oversee onboarding and offboarding processes to ensure they are timely and complete through BHR.
- Coordinate and conduct exit interviews; capture feedback and report trends to inform HR strategy.
- Generate standard HR reports (e.g., turnover, absenteeism, recruitment metrics, training attendance).
- Assist with employment relations matters disciplinary and performance management processes, restructuring (with consultation), and supporting formal investigations.
- Oversee all Recruitment processes with the HR Assistant:
• Posting job ads and managing applicant tracking.
• Screening for HR Manager and scheduling interviews; communicate with candidates.
• Assist Managers with interviewing.
• Prepare and coordinate induction schedules and plans.
• Conduct reference checks and pre-employment checks.
• Support document management – proposals for change, employment agreements, letters of offer, variations, job descriptions, and policy updates aligned with NZ Employment Law & MIBE guidelines. - Coordinate logistics for T&D sessions, including booking venues, sending invites, and organising catering.
- Track attendance and maintain training records and certificates where required.
- Other:
• Assist in maintaining compliance with local employment laws, such as the Holidays Act, Employment Relations Act, and Health & Safety at Work Act.
• Stay current with professional and technical knowledge by attending workshops and other training, participating in professional networks, and reading industry publications.
• Participate in HR-related projects and initiatives as required.
• Behave in a manner that reflects the company’s values and act in the best interests of the business.
Good luck and God Bless!