Job Description
The Purchasing, Systems & Data Operations Assistant (Systems Champion) plays a vital role in enhancing operational efficiency through the management of purchasing, inventory workflows, systemization processes, and data operations. The role involves working closely with internal teams and suppliers while maintaining and optimizing company systems and data repositories. Proficiency with tools like Fishbowl WMS and a passion for structured, data-driven processes are essential.
Job Title
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Purchasing, Systems & Data Operations Assistant (Systems Champion)
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Analytical Skills: Strong ability to analyze data and generate actionable insights.
- Communication: Excellent written and verbal communication skills, with the ability to interact effectively with team members and external partners.
- Organizational Skills: Highly organized with strong attention to detail.
- Adaptability: Open to learning new software and adapting to evolving business needs.
- Initiative: Proactive in identifying areas for improvement and implementing solutions.
- Confidentiality: Ability to handle sensitive information with discretion.
- Technical Proficiency: Experience with Fishbowl WMS or similar inventory management systems (optional).
- Excel/Google Sheets: Open to candidates with basic to intermediate experience in Excel and Google Sheets.
- Numerical Affinity: Must have a good affinity with numbers and working with data.
Job Responsibilities
- Purchasing & Supply Chain Support: Manage purchasing and inventory using Fishbowl WMS, coordinate with suppliers, track inventory movements, verify costs, and oversee purchase orders to ensure timely stock availability.
- Inventory Control & Reporting: Monitor container movements, generate inventory and supplier performance reports, identify slow-moving stock, and maintain accurate data for valuation and forecasting.
- Systems Champion & Workflow Development: Document processes, maintain system documentation, support users with system queries and training, and drive process improvements and automation initiatives.
- Software Learning & Implementation: Research, learn, and implement new software tools, create internal workflows and SOPs, and collaborate with teams and vendors for optimization.
- Product Research & Development Support: Research new products and suppliers, maintain supplier records and certifications, and assist in evaluating and qualifying new products and vendors.
- Executive Support: Provide data analysis, prepare reports and presentations, manage special projects, and handle ad hoc tasks for the Managing Director.
Good luck and God Bless!