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Operations Assistant

Job Description

As Operations Assistant, you have a rare and varied opportunity to assist the business and core team with company and client financial management and operational support. You will play a critical role in assisting in the financial management of the company payables and expenses, and in tracking spending in relation to our Clients’ marketing budgets. Successful candidates will be offered a 6-month apprenticeship training program, providing a rare opportunity to combine structured education with hands-on, on-the-job training.

Job Title

  • Operations Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Education: Degree qualified in business, operations, finance, or a similar discipline.
  • Experience: Recognized qualifications or experience in finance or bookkeeping.
  • Communication: Excellent English speaker and writer.
  • Technical: Excellent knowledge and technical capability with Google Sheets and Docs.
  • Mindset: Highly capable and passionate about operational excellence and organization.
Job Responsibilities
  • Financial Management:
    • Manage incoming invoices, reconcile costs against budgets, and prepare for payment.
    • Action invoices using the Payables and Payables Reconciliation Workflows.
    • Translate recorded time on invoices into total time per client for bookkeeping.
    • Run fortnightly Finance Meetings and attend Operations Meetings.
    • Review AMEX and Wise statements monthly to ensure all expenses have corresponding invoices.
  • Operational Management:
    • Timesheet Codes: Update project “codes” monthly, opening new codes for new projects and closing completed ones.
    • Team Support: Assign codes to team members and track software usage to ensure accurate time recording.
    • Project Setup: Set up Trello cards for each project and recurring work.
    • Slack Administration: Work with the EA to manage Slack channels aligned with client budgets.
  • Admin & Technical Support:
    • Provide operational and technical support to the CEO, EA, and team.
    • Troubleshoot tech problems (login issues, anti-virus setup, basic IT).
    • Undertake research projects and task support as needed.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE  CITY.

Good luck and God Bless!