Job Description
We are seeking a detail-oriented and proactive Offshore Admin to support our Owners Corporation (OC) Managers in handling the administration and management of a diverse property portfolio, including residential, industrial, and commercial properties. The role requires strong organizational skills, excellent written communication, and the ability to manage multiple tasks efficiently while ensuring compliance with the Owners Corporation Act 2006.
Job Title
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Offshore Admin
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Excellent Communication: Strong command of written English, able to correspond professionally with clients and contractors.
- Detail-Oriented: Able to prioritize and manage multiple tasks accurately without overlooking critical details.
- Pragmatic & Problem-Solving Skills: Capable of handling client inquiries with a logical and solutions-focused approach.
- Organized & Efficient: Skilled in maintaining accurate records, meeting deadlines, and supporting smooth operational processes.
Job Responsibilities
- Establish and maintain effective working relationships (via email only) with clients and contractors.
- Provide administrative support to OC Managers and their portfolio of properties in the form of:
▪ Mail merging letters and preparation of mail including ballots.
▪ Updating/maintaining client database.
▪ Electronic filing of records.
▪ Preparation of OC certificates for units that are for sale.
▪ Assisting with insurance renewal process.
▪ Following debt collection process.
▪ Preparation of Annual General Meeting (AGM) notices/packs.
▪ Preparation of AGM Minutes.
▪ AGM defrag – setting up activities, assigning tasks, posting minutes to website, etc
▪ Issuing fee notices.
▪ Issuing breach notices.
Good luck and God Bless!