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Administration Assistant

Job Description

Join our dynamic team as an OC Administration Assistant and become an integral part of our mission to deliver exceptional Owners Corporation management services. As the backbone of our operations, you’ll collaborate closely with Owners Corporation Managers, ensuring seamless administration and compliance with the Owners Corporation Act 2006.

With a focus on building strong client and contractor relationships, you’ll thrive in a role that demands articulate communication skills and meticulous attention to detail. Embrace the opportunity to problem-solve and streamline processes while enjoying a supportive work environment that values your contributions. Take the next step in your career and embark on a fulfilling journey with us as we redefine excellence in Owners Corporation management.

Job Title
  • Administration Assistant
Work Schedule
  • Dayshift
Job Qualifications/Requirements
  • Articulate in spoken and written English for effective communication.
  • Detail-oriented to manage multiple tasks without overlooking details.
  • Pragmatic in problem-solving when addressing client inquiries.
  • Previous administrative experience, preferably in property management.
  • Proficiency in Microsoft Office Suite and willingness to learn relevant software.
Job Responsibilities
  • Develop and sustain effective working relationships with clients and contractors through email communication.
  • Provide comprehensive administrative support to OC Managers and their property portfolios
  • Mail merging letters and preparing mail, including ballots.
  • Updating and maintaining the client database.
  • Electronically filing records for easy access and retrieval.
  • Preparing OC certificates for units on sale.
  • Assisting in the insurance renewal process.
  • Following the debt collection process.
  • Drafting and distributing Annual General Meeting (AGM) notices and packs.
  • Recording and drafting AGM Minutes accurately.
  • Facilitating AGM defragmentation by organizing activities, assigning tasks, and posting minutes to the website.
  • Issuing fee notices and breach notices as necessary.
  • Conducting Xero reconciliation and maintaining accurate financial records.

To Apply, please create an account at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY, NEGROS ORIENTAL

Good luck and God Bless!