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Junior Virtual Assistant

Job Description

As a Junior Virtual Assistant (VA), you will support the Executive Assistant (EA) in delivering high-quality administrative and operational support to the business owner and the wider team. This entry-level role is ideal for someone looking to develop their skills in administration, organization, and digital communication.

Job Title

  • Junior Virtual Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Communication: Has good English communication skills; clear, polite, and professional in all interactions.
  • Organization: Able to manage multiple tasks and follow instructions carefully.
  • Attention to Detail: Accurate in data entry and record-keeping.
  • Tech Savvy: Comfortable with MS Office, email, and online tools.
  • Proactive Attitude: Willing to ask questions and suggest improvements.
  • Confidentiality: Handles sensitive information with care.
  • Team Player: Works collaboratively with the EA and adapts to changing priorities.
Job Responsibilities
  • Administrative Support:
    ● Assist the EA in managing emails, scheduling appointments, and handling correspondence.
    ● Help prepare and organize documents as directed by the EA.
  • Calendar & Meeting Management:
    ● Support the EA in scheduling meetings and reconfirming appointments. Ensure all meeting details are accurately recorded and updated in the shared calendar.
  • Email & Communication:
    ● Monitor shared inboxes and flag important messages for the EA’s attention. Draft simple responses or templates for routine inquiries, as instructed.
  • Travel & Logistics:
    ● Help the EA with booking travel and accommodation. Prepare draft itineraries for review by the EA.
  • Data & File Management:
    ● Organize digital files and records following the EA’s instructions. Maintain up-to-date folders and assist with data entry tasks.
  • Research:
    ● Conduct basic online research and summarize findings for the EA. Gather information as requested to support business or personal tasks.
  • Customer Feedback:
    ● Assist in distributing and collecting feedback forms. Help the EA collate and summarize responses.
  • Basic Bookkeeping:
    ● Support the EA in creating and tracking invoices. Assist with simple receipting and recordkeeping.
  • Personal Assistance:
    ● Help track birthdays, organize gifts, and plan social events as directed by the EA
  • Continuous Improvement:
    ● Be open to learning new tools and processes. Participate in training and development opportunities provided by the EA.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at BACOLOD CITY.

Good luck and God Bless!